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Version: Insiders

Data Collection

The data collection tab allows you to control what type of data is collected by the Create Wizard of the EasyLife 365 Mail App when a user creates a mailbox or distribution list.

Properties​

This section provides administrators with greater flexibility when creating templates in the EasyLife 365 Mail App. Administrators can determine whether a field is visible, mandatory, or optional during the provisioning process. The property fields that can be configured vary from one type of template to another.

When fields like Display Name and Description are configured to be visible, they also provide an option that allows administrators to indicate the naming convention that will be used for the specific field during the provisioning of a resource using that template.
The image below shows the fields that can be found in equipment mailboxes.

Properties for Equipment Mailboxes
Properties for Equipment Mailboxes

The Show and Required settings apply to all fields except Display Name, impacting both resource provisioning and resource modification. For Display Name, these settings apply only during provisioning, where the field is mandatory and visible after the resource is created. Below, we will explore how to configure an optional Display Name.

::: note You can choose to make the Display Name optional for Shared, Room, and Equipment Mailboxes in the creation wizard. If left blank, the system will use the email address as the Display Name. The "Show" and "Required" settings only affect the visibility and necessity of the field during wizard run and do not apply after the mailbox modified. :::

Fields​

The Fields section allows you to create and associate metadata to your resources. EasyLife 365 Mail supports text boxes, text areas, check boxes, and dropdown lists for data collection. In the following example we create a new dropdown list with the internal name drpDepartment. The Label is displayed as information for user in the EasyLife 365 Mail App.

Under options we define the available options for the dropdown list. The user will see the text in the Text part and the drpDepartment will contain the Key.

EasyLife 365 fields
EasyLife 365 fields

Web hooks​

You can specify a webhook that is triggered whenever a user modifies the metadata in the EasyLife 365 Mail App. This allows you to track changes performed by your users in an external system.