50 docs tagged with "admin"

The access review policy asks owners to review members and guest users of their resources after a given number of days.

The Access Review Policy requires OneDrive site owners to review the sharing links on their files after a specified number of days.

The access review policy asks owners to review members and guest users of their resources after a given number of days.

Utilize approval templates to establish a structured approval process prior to provisioning new resources.

The Archival section allows the administrator to specify the number of days a Team may remain archived before this policy is triggered.

Event logging serves as a tool for preserving detailed information concerning the individuals responsible for specific governance actions related to a resource. These governance activities encompass crucial actions, like confirming a process or conducting access reviews. Upon activation, all such operations are systematically recorded within a log analytics workspace of your choice, adhering to a retention period set by your specifications.

The confirmation policy will ask the owners of a resource to confirm that the resource is still in use after a given number of days. Owners will be asked to confirm that the resource is still in use by clicking on a link.

The Confirmation section of the guest account policy allows you to configure a confirmation policy for guest accounts. If enabled, this policy will ask owners to confirm that a guest account is still in use.

The confirmation policy will ask the owners of a resource to confirm that the resource is still in use after a given number of days. Owners will be asked to confirm that the resource is still in use by clicking on a link.

The Data Collection tab empowers you to govern the type of data collected by the Create Wizard within the EasyLife 365 Collaboration App when users initiate the creation of a new group or SharePoint site.

The Data Collection tab offers control over the type of data collected by the Create Wizard within the EasyLife 365 Collaboration App when a user initiates the creation of a new guest user. Notably, the email address is always mandatory and cannot be excluded.

EasyLife 365 Collaboration offers support for deep linking within the app, whether you are using a web browser or the Microsoft Teams platform. Deep linking in EasyLife 365 Collaboration allows you to create hyperlinks or URLs that directly lead to specific content or features within the application.

The Disabled Guests section of the guest account policy allows you to configure a policy for guest accounts that are disabled. If enabled, this policy works just like the confirmation policy but only for guest accounts that have been disabled for more than the specified amount of days.

The expiration policy operates similarly to the confirmation policy, albeit with a focus on monitoring the Last Modification Date of the associated SharePoint site before activation.

The expiration policy checks the Last Activity Date

PnP provisioning templates streamline the creation of custom site structures on provisioned sites. Supported by an active community, the PnP Provisioning Framework offers an open-source solution.

The template section allows you to configure a policy for resources that don't have an assigned template. This policy will ask owners of the resource without template to assign a template. By assigning a template, the template's policy will be assigned to the resource. This policy helps you to assign templates, metadata, and policies to resources that have been created prior or outside of EasyLife.

Manage Microsoft Teams, Microsoft 365 Groups and Viva Engage

Manage Guest Accounts

The Guest template section allows you to configure a policy for guest accounts that don't have an assigned template. This policy will ask owners of the guest accounts without template to assign a template. By assigning a template, the template's policy will be assigned to the guest account. This helps your users to bring guest accounts that are invited outside of EasyLife under management.

Make sure your Viva Engage network is in native mode - see limitations below.

EasyLife 365 Collaboration enables administrators to bulk create guest accounts by importing a CSV file through the Manage section of the EasyLife Cockpit. This feature streamlines the process of inviting multiple external users while ensuring consistent template and policy application.

The Inactive Guests section of the guest account policy allows you to configure a policy for inactive guest accounts. If enabled, this policy will ask owners to confirm that a guest account is still in use after being inactive for a specified number of days.

The Invitation section of the guest account policy allows you to configure a policy for guest account invitations. If enabled, this policy will run if a guest account invitation link is not redeemed within the specified amount of days.

Organizations often require stringent control over guest access to certain teams or groups for reasons pertaining to security, compliance, or management. The processes for granting guest account access can vary significantly between teams and organizations. In some cases, approvals may be necessary, with designated approvers granting or declining guest account access to specific teams or groups.

The EasyLife 365 Collaboration App and notifications are available in the following languages: English, German, Italian, French, Spanish, Polish, Dutch, and Turkish. The is available in English.

The Naming section of the guest account policy allows you to configure a naming convention for guest accounts. If enabled, this policy regularly checks and updates the display name of guest accounts.

The section OneNote allows you to provision a OneNote notebook for your Team or Group.

The serves as your administrative interface, empowering you to configure EasyLife’s functionality and tailor its components to suit your organization's needs. Designed for IT Professionals and Service Managers, this web application offers comprehensive control over EasyLife 365 Collaboration within your organization.

Policies are essential for configuring governance within your Microsoft 365 resources. They provide a means to apply rules and regulations, particularly when tailored to specific templates, enabling nuanced control over resource management based on user provisioning.

Templates are organized into application groups, each representing a resource type in Microsoft 365. EasyLife 365 Collaboration facilitates the provisioning of various resources, including Microsoft Groups (including group-connected SharePoint sites), Teams, Viva Engage, Entra ID guest accounts, Communication sites, and Team sites.

EasyLife 365 Collaboration offers a comprehensive set of policies to streamline group management within Microsoft 365:

EasyLife 365 Collaboration offers a range of policies to manage guest accounts effectively:

EasyLife 365 Collaboration provides a robust set of policies to manage and secure all OneDrive sites effectively.

EasyLife 365 Collaboration provides a comprehensive set of policies for all managed SharePoint Online sites. A managed SharePoint Online site is one that has been converted to have an associated Security Group designated as the site collection owner.

Provisioning actions offer enhanced customization options for Teams, Groups, and SharePoint sites created by EasyLife. These actions are executed once, immediately after an object is created. You can filter provisioning actions based on templates or metadata. Actions are then applied to all relevant Teams, Groups, or SharePoint sites that match the configured filter after creation. In cases where an object matches multiple actions, all actions are applied following a specific order: provisioning actions without filters are applied first, followed by actions with filters, considering priority and alphabetical order.

The Owners section enables administrators to designate an email address for a shared mailbox, specific user, or distribution group to receive notifications when a resource without an owner is detected.

The Owners sections allows the administrator to specify an email address of a shared mailbox, a specific user, or a distribution group to get notifications if a resource without owner has been found.

In the Ownership section of the guest account policy, you can fine-tune the settings for managing ownerless guests and ensuring a minimum number of owners.

The Permissions section in the guest account template allows you to specify what actions owners are allowed to perform on their guest accounts.

The section Planner allows you to provision a Planner for your Team or Group.

Sensitivity Labels

Feature Requests

Customize the settings for EasyLife 365 Collaboration to align with your organization's needs through the settings tab within the .

The SharePoint section provides comprehensive configuration options for your SharePoint site.

Manage SharePoint Team sites

The section Team allows you to apply settings specific for a new Team.

The template section allows you to configure a policy for resources that don't have an assigned template. This policy will ask owners of the resource without template to assign a template. By assigning a template, the template's policy will be assigned to the resource. This policy helps you to assign templates, metadata, and policies to resources that have been created prior or outside of EasyLife.

The Unique Keys section enables you to oversee and manage unique identifiers generated by the EasyLife 365 Collaboration Engine. These identifiers are automatically generated when you configure templates with specific naming conventions. While these unique keys are typically self-managed by the system, this section provides you with the flexibility to adjust the sequence of keys if needed.

All settings visible in the , such as Templates and Policies, are equipped with versioning functionality. Versioning enables administrators to track changes made to any object or setting, allowing them to review earlier versions and, if necessary, revert to them.