Apps with assigned tasks

Tasks help track and manage actions such as renewing certificates, secrets, and application registrations, as well as assigning responsibility for credential renewals. Tasks can be:

• Assigned to another user
• Self-assigned

EasyLife 365 Identity allows users to carry out task management by assigning and editing closing tasks related to applications. Tasks can be self-assigned and assigned to a third party and once assigned user will appear in the My Task section of the respective user. The My Tasks page shows In Progress tasks as well as any closed tasks.

Assignment of Tasks to other Users

• Go to EasyLife 365 Identity
• Go to App Registrations > Expiring credentials
• Search for EasyLife365 Identity Learning App 2 we created earlier and then click on Secrets
• Go to EasyLife365 Identity Learning Secret 2 and click on the edit button
• A modal window will show which will allow you to create as Task. You can complete the details as follows
  • Search for the user you want to assign the task to
  • Status: New
  • Comment: Ensure that the secret is renewed before expiry date
  • Save
• Log into teams with Task Assignee's account and in the My Tasks section you will see the tasks associated.

info

Before assigning tasks to a user, please ensure they have Owner permissions or the appropriate permissions to manage credentials in Entra ID. Without the necessary permissions, the user will be blocked from processing the task.

App Name	Secrets	Current configuration
EasyLife365 Identity Learning App 1	EasyLife365 Identity Learning Secret 1	- 1 secret set to expire - 0 owners - 0 tasks
EasyLife365 Identity Learning App 2	EasyLife365 Identity Learning Secret 2 EasyLife365 Identity Learning Secret 3	- 2 secrets set to expire - 1 owner - 1 tasks assigned to Task Assignee

To verify the behavior, initiate a scan by pressing Start scan under EasyLife 365 Admin Identity. After a few minutes, the results should be available.

Account	Notification Details
Shared Mailbox	One notification listing all the client secrets that are about to expire for EasyLife365 Identity Learning App 1. In this case: - EasyLife365 Identity Learning Secret 1 The shared mailbox gets the EasyLife365 Identity Learning App 1 notification because this application does not have any owners, nor have any tasks been assigned to a user to attend to.
App Owner	One notification listing all the client secrets that are about to expire for EasyLife365 Identity Learning App 2 but have not been assigned to a task. In this case: - EasyLife365 Identity Learning Secret 3 App Owner gets this notification because she is an owner for the EasyLife365 Identity Learning App 2 app
Task Assignee	One notification listing the client secrets that are about to expire for EasyLife365 Identity Learning App 2 that have been assigned to the Task Assignee as a task. In this case: - EasyLife365 Identity Learning Secret 2 Task Assignee gets this notification because there is an open task has been assigned to him

Self-assignment of Tasks

• Go to EasyLife 365 Identity as EasyLife365 Identity Learning App 2 App Owner
• Go to App Registrations > Expiring credentials
• Search for the EasyLife365 Identity Learning App 2 we created earlier and then click on Secrets
• Go to the EasyLife365 Identity Learning Secret 3 and click on the edit button
• A modal window will show which will allow you to create as Task. You can complete the details as follows
  • Select Assign to myself
  • Status: New
  • Comment: Ensure that the secret is renewed before expiry date
  • Save
• Go to My Task and you will see new Task has been assigned to App Owner.

To verify the behavior, initiate a scan by pressing Start scan under EasyLife 365 Admin Identity. After a few minutes, the results should be available.

Account	Notification Details
Shared Mailbox	One notification listing all the client secrets that are about to expire for EasyLife365 Identity Learning App 1. In this case: - EasyLife365 Identity Learning Secret 1 The shared mailbox gets the EasyLife365 Identity Learning App 1 notification because this application does not have any owners, nor have any tasks assigned to a user to attend to.
App Owner	One notification listing all the client secrets that are about to expire for EasyLife365 Identity Learning App 2 but have been assigned to App Owner as a task. In this case: - EasyLife365 Identity Learning Secret 3 App Owner gets this notification because there is an open task has been assigned to her.
Task Assignee	One notification listing the client secrets that are about to expire for EasyLife365 Identity Learning App 2 that have been assigned to Task Assignee as a task. In this case: - EasyLife365 Identity Learning Secret 2 Task Assignee gets this notification because there is an open task has been assigned to him

Processed Tasks

Once the one has attended to their task in Entra ID the task status needs to be updated in the EasyLife 365 Identity and indicate that we have completed the assigned task.

Using App Owner's account, go to EasyLife 365 Identity > My Tasks. There will be a list of assigned tasks in this case we should only see EasyLife365 Identity Learning App 2. The process is as follows:

• Go to My Tasks
• Click on edit button for EasyLife 365 Identity App
• Go to Task Status and change the status to Closed
• The tasks will no longer appear in the In progress tab of My tasks and will now appear in the closed tab.

Now we will initiate a scan by going to EasyLife 365 Identity. The current state of the two registered Apps is as follows:

App Name	Secrets	Current configuration
EasyLife365 Identity Learning App 1	EasyLife365 Identity Learning Secret 1	- 1 secret set to expire - 0 owners - 0 tasks
EasyLife365 Identity Learning App 2	EasyLife365 Identity Learning Secret 2 EasyLife365 Identity Learning Secret 3	- 1 secret set to expire and task assigned to Task Assignee - 1 secret task closed by App Owner - 1 owner - 1 tasks assigned to Task Assignee

To verify the behavior, initiate a scan by pressing Start scan under EasyLife 365 Admin Identity. After a few minutes, the results should be available.

Mailbox	Notification Details
Shared Mailbox	One notification listing all the client secrets that are about to expire for EasyLife365 Identity Learning App 1. In this case: - EasyLife365 Identity Learning Secret 1 The shared mailbox gets the EasyLife365 Identity Learning App 1 notification because this application does not have any owners, nor have any tasks been assigned to a user to attend to.
App Owner	No notification should be received since the expiring credential has a closed task
Task Assignee	One Teams notification listing the client secrets that are about to expire for EasyLife365 Identity Learning App 2 that have been assigned to Task Assignee as a task. In this case: - EasyLife365 Identity Learning Secret 2 Task Assignee gets this notification because there is an open task has been assigned to him