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Version: 0.13.0

Onboarding

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EasyLife 365 Mail is currently in preview.

Overview​

Please follow all articles in the Getting Started section to enable EasyLife 365 in your organization. We recommend you prepare all prerequisites listed in the following section before you start with the onboarding process.

Prerequisites​

  • The EasyLife 365 Mail Admin is accessible through https://admin-mail.easylife365.cloud
  • The Global administrator account must consent the permissions to EasyLife 365 Mail in your Azure AD
  • The Teams (or global) administrator account to install and pin the EasyLife 365 Mail App using the Teams Admin Center
  • A shared mailbox from which notifications will be sent.
  • A list of users who will be managing EasyLife 365 Mail in your organization.
    • Optional: A security group for these accounts

Grant permissions to your tenant​

EasyLife 365 Mail requires permissions to your tenant to perform its operations. EasyLife 365 Mail registers two Azure AD applications to accomplish this goal.

  • EasyLife 365 Mail Admin: this is the administrative interface used to manage EasyLife 365 Mail. It uses the EasyLife 365 Mail API and Microsoft Graph to perform the required operations.

  • EasyLife 365 Mail App: this is the web application used by users in your organization. It is accessible standalone over the web or as integrated Microsoft Teams application. It uses the EasyLife 365 Mail API and Microsoft Graph to perform the required operations.

A global administrator can grant the necessary permissions the EasyLife 365 Applications using the EasyLife 365 Mail Admin.

  • Open EasyLife 365 Mail Admin in your browser.
  • EasyLife 365 Mail Admin will prompt you for consent to sign you in into the environment. Press Accept to proceed.
  • You will be redirected to the Permissions page of the EasyLife 365 Mail Admin. A global administrator will be prompted to give the consent to EasyLife 365 Mail to perform the operations in your organization

Permissions to be configured​

  • Grant permissions to the EasyLife 365 Mail application to your tenant. 
  • Assign the app 'EasyLife 365 Mail' Exchange Recipient Administrator permissions. 
  • Assign a shared mailbox to send mail notifications. 

Grant permissions to the EasyLife 365 Mail application to your tenant.​

Follow the screen prompts to provide the required permissions.

  • Step 1: Grant access to the EasyLife 365 Mail Admin. 

    Grant Access 

  • Step 2: Grant permissions to the EasyLife 365 Mail application 

    Grant permissions 

  • Step 3: Get the “EasyLife 365 Mail” application’s Application ID 

    Navigate to Azure Enterprise Applications, filter for “EasyLife 365 Mail” and copy the Application ID.

    Application ID

  • Step 4: Add the “Exchange Recipient Administrator” role assignment to the “EasyLife 365 Mail” application.

    • Search for the “Exchange Recipient Administrator” role and select “Add assignments”.

      Add assignments

    • Search for the EasyLife 365 Mail application using the Application ID we retrieved in the previous step.

      A screenshot of a computer Description automatically generated

    • Proceed with adding the role assignment 

      role assignment

    • Click Assign to persist the changes.

      Assign

    • You will get a success notification in the top right corner of the browser window

      notification

    • Click on the “Verify the permissions…” link under “Section 2 – Admin role”.

      This assignment maybe take a few minutes to reflect.

      Verify the permissions

Restrict access to the EasyLife 365 Mail Admin​

Administrative access to the EasyLife 365 Mail Admin is managed through Entra ID (Azure Active Directory). The EasyLife 365 Mail Admin is accessible by default by all users of your organization once the consent operation has been performed.

We recommend restricting the access to a selected group of administrators by using Entra ID (Azure Active Directory).

  • Navigate to the Azure portal and open Entra ID (Azure Active Directory) in your tenant.
  • Go to Enterprise applications and search for the previously consented EasyLife 365 Mail Admin application.
  • Go to Properties and change the setting User assignment required to Yes and press 💾 Save.

After this change, only users and groups listed in the Users and Groups tab will be able to access the EasyLife 365 Mail Admin in your organization. You can assign individual users or Security Groups to the Users and groups tab of this application as shown in the next figure. We recommend creating a dedicated Security Group and manage the permissions from there.

Assigning the EasyLife 365 Mail Admin to admin users will show the application in the Office 365 App Launcher and My Apps, this can be controlled using the Visible to users?. Enable the Visible to users? setting for the EasyLife 365 Mail App to make sure user's can easily access the application through the App Launcher. Applications that are not assigned to users will not be visible in the App Launcher and My Apps.

Add EasyLife CDN to trusted sites​

Users of EasyLife 365 Mail will get notifications via email. To find out when different kinds of notifications will be sent, check the Settings section below. The notification messages contain pictures and the pictures are hosted on our content delivery network: https://cdn.easylife365.cloud. Outlook normally blocks the download of images from external sites but images from sites in the Trusted zone are downloaded automatically. As part of the onboarding process please add the following URL to the Trusted sites on your users' machines: https://cdn.easylife365.cloud.

Endpoint Manager (Intune)​

Open the Endpoint Manager admin center and create a new configuration profile. Create a profile for Windows 10 and select Settings Catalog

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In the configuration settings screen click Add settings and type site to zone into the search box. Select ...Internet Control Panel\Security Page and enable the check box next to Site to Zone Assignment List (User) in the lower part of the screen. Close the settings picker.

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Back in the configuration settings screen, click on Administrative Templates to expand the section. Enable the toggle next to Site to Zone Assignment List (User) and add the URL https://cdn.easylife365.cloud with a value of 2.

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In the assignments screen, under Included Groups click on Select groups to include and select a group that contains your EasyLife users or alternatively select a group that contains all users.

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Save the profile and give it a moment to apply to your devices. Alternatively open the Company Portal app and manually sync your device in the Settings menu.