54 docs tagged with "cockpit"

The access review policy asks owners to review members and guest users of their resources after a given number of days.

The access review policy asks owners to review members and guest users of their resources after a given number of days.

Manage approval workflows

You can use approval templates to configure an approval workflow that must be completed before a new resource is provisioned.

The Archival section allows the administrator to specify the number of days a Team may remain archived before this policy is triggered.

Event logging serves as a tool for preserving detailed information concerning the individuals responsible for specific governance actions related to a resource. These governance activities encompass crucial actions, like confirming a process or conducting access reviews. Upon activation, all such operations are systematically recorded within a log analytics workspace of your choice, adhering to a retention period set by your specifications.

The confirmation policy will ask the owners of a resource to confirm that the resource is still in use after a given number of days. Owners will be asked to confirm that the resource is still in use by clicking on a link.

The Confirmation section of the guest account policy allows you to configure a confirmation policy for guest accounts. If enabled, this policy will ask owners to confirm that a guest account is still in use.

The confirmation policy will ask the owners of a resource to confirm that the resource is still in use after a given number of days. Owners will be asked to confirm that the resource is still in use by clicking on a link.

The data collection tab allows you to control what type of data is collected by the Create Wizard of the EasyLife 365 Collaboration App when a user creates a new group or SharePoint site.

The data collection tab allows you to control what type of data is collected by the Create Wizard of the EasyLife 365 Collaboration App when a user creates a new guest user. The email address is always mandatory and can not be excluded.

EasyLife 365 offers support for deep linking within the app, whether you are using a web browser or the Microsoft Teams platform. Deep linking in EasyLife 365 allows you to create hyperlinks or URLs that directly lead to specific content or features within the application.

The Disabled Guests section of the guest account policy allows you to configure a policy for guest accounts that are disabled. If enabled, this policy works just like the confirmation policy but only for guest accounts that have been disabled for more than the specified amount of days.

This table lists the types of email notifications EasyLife sends to your users:

The expiration policy checks the Last Activity Date as reported by the Microsoft 365 groups activity reports API. This API check activity for the following activities within a group (or Team):

The expiration policy checks the Last Activity Date

The template section allows you to configure a policy for resources that don't have an assigned template. This policy will ask owners of the resource without template to assign a template. By assigning a template, the template's policy will be assigned to the resource. This policy helps you to assign templates, metadata, and policies to resources that have been created prior or outside of EasyLife.

Manage Microsoft Teams, Microsoft 365 Groups and Viva Engage

EasyLife 365 group management

There can be scenarios where organizations need to control guest access to certain teams or groups for security, compliance, or management purposes. The processes for guest account access may vary from one team to another and from one organization to another. In some cases, approvals may be needed with approvers granting or declining the guest account access to a particular team or group.

The Ownership section of the guest account policy allows you to configure the ownerless guest and the minimum owners policy.

Manage Guest Accounts

The Guest template section allows you to configure a policy for guest accounts that don't have an assigned template. This policy will ask owners of the guest accounts without template to assign a template. By assigning a template, the template's policy will be assigned to the guest account. This helps your users to bring guest accounts that are invited outside of EasyLife under management.

Management of guest accounts

Make sure your Viva Engage network is in native mode - see limitations below.

The Inactive Guests section of the guest account policy allows you to configure a policy for inactive guest accounts. If enabled, this policy will ask owners to confirm that a guest account is still in use after being inactive for a specified number of days.

The Invitation section of the guest account policy allows you to configure a policy for guest account invitations. If enabled, this policy will run if a guest account invitation link is not redeemed within the specified amount of days.

In the EasyLife application, efficient logging mechanisms are crucial for tracking activities and ensuring compliance. Here, we detail two primary logging methods integral to EasyLife's functionality.

The Manage section in the EasyLife 365 Collaboration Cockpit gives an overview of existing resources (Teams, Groups, and Viva Engage groups) and guest accounts in the tenant.

The EasyLife 365 Collaboration App and notifications are available in the following languages: English, German, Italian, French, Spanish, Polish, Dutch, and Turkish. The EasyLife 365 Collaboration Cockpit is only available in English.

The Naming section of the guest account policy allows you to configure a naming convention for guest accounts. If enabled, this policy regularly checks and updates the display name of guest accounts.

Manage email and Teams notifications

The section OneNote allows you to provision a OneNote notebook for your Team or Group.

The EasyLife 365 Collaboration Cockpit is your admin interface, it allows you to configure EasyLife’s experience and the behavior of its components in your organization. This web application is intended for IT Professionals and Service Managers in your organization. In the default configuration, all users have access to the EasyLife 365 Collaboration Cockpit once you activate EasyLife in your organization. The access to this web application can be limited to assigned users by configuring Entra ID (Azure Active Directory) accordingly.

Policies allow you to configure governance for your resources within Microsoft 365. You can apply a policy to a template. This is useful if you want to have different rules based on the type of resource that your users provision.

Templates are organized in application groups. Each application group represents a resource type in Microsoft 365. EasyLife 365 supports the provisioning of Microsoft Groups (including group connected SharePoint sites), Teams, Viva Engage, Azure AD guest accounts, Communication sites and Team sites.

EasyLife provides the following policies for groups:

EasyLife provides the following policies for guest accounts:

EasyLife 365 provides these sets of policies for all managed SharePoint Online sites. A managed SharePoint Online site is a converted site that has an associated Security Group set as site collection owner.

Provisioning actions allow for further customization of Teams, Groups, and SharePoint sites created by EasyLife. EasyLife runs provisioning actions once, immediately after an object is created. You can filter provisioning actions by template or metadata. Actions are applied to all Teams, Groups, or SharePoint sites that match the configured filter after creation. If an object matches multiple actions, all actions will be applied following the order: provisioning actions without filter first; then actions with filter, considering priority, and alphabetical order.

The Owners sections allows the administrator to specify an email address of a shared mailbox, a specific user, or a distribution group to get notifications if a resource without owner has been found.

The Owners sections allows the administrator to specify an email address of a shared mailbox, a specific user, or a distribution group to get notifications if a resource without owner has been found.

The Permissions section in the guest account template allows you to specify what actions owners are allowed to perform on their guest accounts.

The section Planner allows you to provision a Planner for your Team or Group.

Sensitivity labels

All incoming feature requests are collected and internally aligned with our EasyLife 365 team. You can submit a feature request using the contact form on this website. After verification, based on the type of request, the feature is put on the EasyLife 365 road-map. The aim of the road-map is to give customers and partners an expected time frame for delivery of upcoming features of EasyLife 365. You can find the features we are currently working on here.

Configure EasyLife 365

Management of SharePoint sites

The section SharePoint allows you to configure the SharePoint site.

Manage SharePoint Team sites

The template section allows you to configure a policy for resources that don't have an assigned template. This policy will ask owners of the resource without template to assign a template. By assigning a template, the template's policy will be assigned to the resource. This policy helps you to assign templates, metadata, and policies to resources that have been created prior or outside of EasyLife.

The section Team allows you to apply settings specific for a new Team.

The Unique Keys section allows you to manage unique keys. The EasyLife 365 engine creates unique keys if you configure a template with a naming convention. Unique keys are completely self-managed by the system. You can use this section in case you need to manipulate the next ID to be used once the EasyLife 365 Collaboration Engine consumes that key.

All visible settings in the EasyLife 365 Collaboration Cockpit, such as Templates and Policies, support versioning. Versioning allows an administrator to see a change history for any object or setting, open the earlier versions and, if needed, restore it.