116 posts tagged with "production"

See and enforce application governance without leaving the list you are working in. This release of EasyLife 365 Identity adds a details panel to the Manage views, turns the Rules page of an application into the Security Center, and enforces ownership minimums at the moment an owner is removed.

What’s new?​

1. Application details in the Manage views

   Every row in Manage App Registrations and Manage Enterprise Applications now has a Show details button in the Name column. It opens a side panel that collects everything the admin portal knows about that application:

   • Application ID, Object ID, creation date and assigned policy. For enterprise applications, also the sign-in state, whether assignment is required, and the last recorded sign-in.
   • The business, technical and application owners, each entry linked to Entra ID, with the permissions granted to technical and business owners and a CSV export per list.
   • A Compliance table with one row per rule the assigned policy evaluates, tagged Compliant or Non-compliant.

   An Open in Entra ID button in the panel takes you straight to the application in the Microsoft Entra admin center. Administrators no longer have to leave the list, or open Entra ID, to answer who owns an application and where it stands.

   Read more in Manage.

2. The Rules page of an application is now the Security Center

   In the user portal, the Rules tab of an application is renamed Security Center, matching the naming used across the EasyLife 365 products, and it moves to the end of the application menu.

   The page now uses the full width of the screen and lays its policy cards out on a grid, so the cards no longer overlap on wide displays. Each card was simplified to the essentials: the name of the rule, one sentence describing where the application stands, and the action that fixes it. The separate status chip and action prompt are gone. When a rule is not met, the menu entry now reads Policy is not compliant.

   Read more in Security Center.

3. Ownership minimums are enforced when an owner is removed

   An application must keep the number of owners its assigned policy requires. EasyLife 365 Identity now refuses to remove an application owner, technical owner or business owner when the removal would take the application below that minimum.

   In the Owners page, the remove icon is disabled while a section is already at its minimum, and explains why. A removal that reaches the service anyway, for example from a script, is refused with the message This app has to keep a minimum number of owners. Removing this one would take it below that minimum. The owner stays in place. Owners that never counted towards the minimum, such as service principals or groups, can still be removed.

   Read more in Owners.

How these updates will affect you​

• Owner removals can now be refused. Removing the last owner an application needs is no longer possible: add the replacement first, then remove the old owner. Users and scripts that used to remove owners freely will now receive a refusal.
• Review an application's identifiers, owners and compliance from the Manage list, without opening the application in Entra ID.
• Export the owners of a single application to CSV for reviews and audits.
• Application owners find their compliance overview in the Security Center, at the end of the application menu.
• Policy cards stay readable on wide screens and state their remediation action in one sentence.

Building a template in EasyLife 365 Mail no longer means leaving it half-finished to go and create something it depends on. This release lets you create a policy or an approval workflow from inside the template you are working on.

What's new?​

Create a policy or an approval workflow without leaving the template

The Policies and Approvals tabs of a template now have a Create button in the page header. Selecting it suspends the template with everything you have typed so far and opens a new policy or approval workflow. When you save it, you land back on the template with your edits still there and the new item already selected.

This works for shared mailbox, room mailbox, equipment mailbox and distribution list templates. The Approvals tab is available once approvals are enabled for your tenant under Settings → Approvals.

The reason a user gives when requesting an approval is now limited to 2,000 characters, with a clear message when the text is too long instead of keystrokes being quietly dropped.

How these updates will affect you​

• Administrators finish a template in one pass, without losing unsaved work to a detour
• A newly created policy or approval workflow is assigned to the template automatically
• Users writing a long approval request see exactly why their text is not accepted

Setting up approval workflows for Mail templates is now documented in full: Approvals.

EasyLife 365 Collaboration now lets unattended integrations call the administration API with application permissions, so a daemon or scheduled job no longer needs a signed-in user.

What’s new?​

Application permissions for the administration API

• The administration API now accepts application permissions in addition to delegated ones, so a daemon, scheduled script or function app can call it while authenticating as itself.
• Grant Collab.Manage.ReadWrite.All on the EasyLife 365 Admin application to manage groups, guests, OneDrive sites, SharePoint sites and metadata fields, or Collab.Config.ReadWrite.All for the full administration surface.
• Application permissions require admin consent. Once granted, the roles are carried in the access token and no user context is involved.
• The user-facing creation endpoints are unchanged and remain delegated-only, always acting on behalf of a signed-in user.
• See Create Application Registration for the app-only setup.

How these updates will affect you​

• Integrations that manage templates and policies no longer need a dedicated service account or an interactive sign-in.
• Admins can scope an integration to the manage endpoints alone instead of granting it the full administration surface.
• Existing delegated integrations are unaffected — the delegated scope continues to work exactly as before.

EasyMeet 365 now lets organizers schedule more than one meeting from a single poll, making it easier to plan multi-day workshops and multi-session trainings.

What’s new?​

1. Schedule multiple time slots from one poll

   Organizers can now set how many final time slots a poll should produce.

   • Set the number of time slots to schedule when creating or editing a poll.
   • Automatic scheduling picks the best-matching time slots once enough votes are in.
   • Organizers can also select multiple time slots by hand and confirm them together.
   • A calendar event is created for each scheduled time slot.
   • Existing polls are unaffected and continue to schedule a single time slot by default.

How these updates will affect you​

• You can plan a multi-day workshop or training series with a single poll instead of creating one for each day.
• You keep full control over how many time slots get scheduled and can confirm them automatically or by hand.
• Everyone invited still receives a calendar invite for every time slot that gets scheduled.

The redesigned app experience for your end users is now generally available. It brings the EasyLife 365 App in line with the design of the Admin interface, giving your users a clearer overview of the resources they are responsible for.

What's new?​

Fresh New Look for the EasyLife 365 App​

• Unified design: The app now follows the same design principles as the Admin interface, creating a more consistent experience
• Action-focused overview: A new resource listing highlights areas where users need to take action
• Refined visuals: Updated timelines and refreshed design elements deliver a cleaner, more polished appearance

How These Updates Benefit Users​

• Users gain a clearer overview of their resources, along with enhanced filtering options
• Helpful notifications provide guidance by showing what happened and what the next step is

EasyLife 365 Collaboration now improves the Groups overview experience, expands creation notifications for Teams requests, and adds autoheal webhook support for guest ownership events.

What’s new?​

All items visualization in Groups overview

• The Groups overview now provides an improved all-items visualization to make large result sets easier to scan.
• Users can review resources faster when switching between filtered and unfiltered views.

Creation notification email for Teams

• EasyLife now sends the creation notification email when a Microsoft Team is created through the wizard.
• Requesters get the same confirmation pattern for both Microsoft 365 Group and Team creation flows.

Last archival date for archived Teams

• EasyLife now displays the last archival date for archived Teams in the details panel when the platform can identify it.
• Admins can better understand when a Team was archived and assess lifecycle status faster.

Autoheal webhook for guest ownership

• EasyLife now sends an autoheal webhook payload when guest ownership is processed.
• Payloads include the guest profile and the list of assigned owners so connected systems can synchronize ownership and compliance context.
• Successful autoheal webhook processing is now also logged as a single Engine Activity (ENGINE / ASSIGN-OWNER) for clearer auditing.

How these updates will affect you​

• Admins and operators can review all resources more efficiently in the Groups overview.
• Users receive clearer feedback after creating a Team through EasyLife.
• Admins can see archival timing context in the Team details view for archived Teams.
• Integration endpoints can now react immediately to autoheal guest ownership updates.
• Audit and operations teams can trace successful autoheal owner assignments directly in event logs.

Manage large application portfolios more efficiently with EasyLife 365 Identity. The new Bulk Export and Import feature enables administrators to perform policy updates across hundreds of applications at scale using CSV files, eliminating tedious manual configurations one application at a time.

What's new?​

1. Bulk Export and Import

   A new capability allows administrators to export application data and policies to a CSV file, modify policy assignments in bulk, and re-import the file to apply changes across multiple applications simultaneously.

   This enables efficient governance workflows such as:

   • Reassigning policies across entire departments or teams
   • Rolling out policy changes across hundreds of applications at once
   • Automating compliance updates as part of governance initiatives
   • Supporting large-scale application portfolio transitions

   Export includes selected applications or all currently visible applications in the Manage view, with application identifiers and current policy assignments.

How these updates will affect you​

• Manage policy assignments for hundreds of applications without manual one-by-one configuration
• Execute large-scale policy rollouts quickly and reliably
• Reduce administrative overhead for compliance and governance tasks
• Support bulk operations as part of audit and remediation workflows
• Streamline application portfolio management at scale

EasyMeet 365 now gives organizers and participants better control over participation, temporary calendar blockers, and poll closure timing.

What’s new?​

1. Anyone with the link can participate

   Organizers can now enable a new poll setting that allows authenticated users to add themselves as participants directly from the poll URL.

   • Existing participant permissions stay unchanged.
   • New participants can join and vote without organizer edits.
   • Organizers keep full control because the setting is optional and disabled by default.

2. Per-user calendar blocker opt-out

   Users can choose not to create temporary blocker entries for proposed time slots in their own calendar.

   • This setting affects only the current user.
   • Participants can decide their own blocker preference while voting.
   • Organizers can set their own preference while creating or editing a poll.

3. Voting deadline and automatic poll closure

   Organizers can now set a voting deadline for a poll. When the deadline passes, EasyMeet closes the poll automatically and prevents further vote changes.

   • EasyMeet stops accepting new votes after the deadline.
   • Poll closure is automatic at the configured time.
   • If auto-scheduling is enabled and a winner exists, EasyMeet can schedule the meeting automatically.

How these updates will affect you​

• You can collect votes from a wider audience without manually adding each participant first.
• Participants can keep their own calendars cleaner when they do not want temporary blockers.
• Organizers can end polls automatically at a specific time instead of closing them manually.
• Teams get faster scheduling decisions when a deadline resolves the poll outcome.

EasyLife 365 Mail now gives administrators a clearer and faster way to handle day-to-day work. This release focuses on smoother guidance, better visibility, and a more consistent admin experience.

What’s new?​

1. Refinements for the EasyLife 365 Mail admin experience

   This update refreshes the Mail admin experience and makes common tasks easier to follow.

   • Updated interface elements align more closely with the broader EasyLife 365 design language
   • Improved resource visibility helps administrators complete pending tasks faster
   • Clearer status updates and in-app messages help users understand progress and outcomes
   • Enhanced guidance keeps admins informed while actions are running

How these updates will affect you​

• Administrators get a clearer overview of mailbox and distribution list activities
• Teams complete requests with less friction and fewer follow-up steps
• Users see clearer progress and result updates during Mail actions

EasyLife 365 Collaboration now lets you control where email replies are sent and makes it easier for users to find teams, groups, and guests.

What’s new?​

Reply-To Configuration for Notifications and Invitations

• Set custom reply-to addresses for system notifications (approvals, warnings, lifecycle alerts) so replies go directly to your support team instead of a no-reply address
• Route guest invitation replies to the inviter's email or a dedicated support mailbox
• Give users control over where their responses are received

Discovery and Advanced Filters

• New Discovery feature lets users search for teams, groups, SharePoint sites, and guests in one place
• Advanced Filters let you choose which organizational properties appear as filter options in overview pages
• Control whether non-owners can discover available resources

How these updates will affect you​

• Admins can route user inquiries to the right teams by configuring custom reply-to addresses
• Guest onboarding improves when replies go directly to the inviter or a support mailbox
• Users find resources faster with centralized search and smart filtering

New capabilities in EasyLife 365 Identity help improve support workflows by giving you control over where automated email replies are routed. With Reply-To configuration, organizations can ensure users get the help they need instead of sending emails to unmonitored mailboxes.

What’s new?​

1. Reply-To Configuration for Notifications

   A new Reply-To feature gives you control over which email address receives responses when a user replies to an automated email. You can specify a custom email address (e.g., support@yourcompany.com) so user replies are routed directly to your support team instead of a no-reply address.

   This applies to general automated notifications such as approvals, warnings, and lifecycle alerts.

How these updates will affect you​

• Control where user replies are sent by configuring custom reply-to addresses
• Support teams receive replies directly, streamlining issue resolution
• Reduce missed queries by routing replies away from unmonitored mailboxes

EasyLife 365 Collaboration now includes an Insider preview for customizing guest invitation emails.

This feature lets you align guest invitation emails with your organization before the broader rebranding rollout arrives. It gives you an early way to shape the first message guests receive, so the experience feels more familiar and consistent from the start.

What's new?​

Customize invitation mail

When you switch on Customize invitation email content and branding in Guest settings, a new Customize invitation mail section appears immediately.

You can then adjust the invitation email using the available options for:

• Header
• Subject
• Intro
• Outro

This gives you control over the invitation message and branding while keeping the default invitation flow intact.

Why it matters​

Teams can now tailor guest invitation emails to match their organization, improve recognition for external recipients, and present a more consistent experience across the invitation journey. Custom branding helps the invitation feel like part of your own tenant instead of a generic platform message.

How these updates will affect you​

• If you enable the feature, the new invitation mail section becomes available immediately in Guest settings.
• You can use the available header, subject, intro, and outro fields to adapt the invitation to your organization.
• External guests will see a more branded and recognizable invitation experience, which can improve clarity and trust.

What’s coming next?​

• We will release this feature together with the new rebranding updates over the coming weeks.
• The Insider version gives you an early chance to test how branded invitation emails fit into the updated experience.
• Feedback gathered during this phase will help us refine both the branding flow and the broader rebranding rollout.

EasyLife 365 Collaboration updates the user interface for our partners.

The app rebranding for your users has also been finalized, providing an initial version for you to review and test. Based on your feedback, we will continue refining it ahead of the final release for all customers.

What's new?​

Fresh New Look for the EasyLife 365 App​

• Unified design: The app now follows the same design principles as the Admin interface, creating a more consistent experience
• Action-focused overview: A new resource listing highlights areas where users need to take action
• Refined visuals: Updated timelines and refreshed design elements deliver a cleaner, more polished appearance

How These Updates Benefit Users​

• Users gain a clearer overview of their resources, along with enhanced filtering options
• Helpful notifications provide guidance by showing what happened and what the next step is

What’s Coming Next?​

• Additional updates will be rolled out over the coming weeks
• An early version of the redesigned Admin experience will soon be available in the Insider environment, offering preview access to upcoming changes
• Feedback collected during this phase will help guide future improvements

If you don’t currently have access to the Insider environment but would like to share your input, our team would be happy to arrange dedicated feedback sessions. Your feedback plays an important role in shaping the future of EasyLife 365 Collaboration. You can reach us anytime at feedback@easylife365.cloud.

This release introduces updates to both the licensing model and governance capabilities in EasyLife 365 Identity. The licensing model has been updated to better align with how the platform is used in production environments, while new policy capabilities give administrators more control over the configuration of Enterprise Applications.

Together, these changes help organizations manage their applications more consistently and apply governance standards across their tenant.

What’s new?​

1. Updated licensing model

The previous Freemium, Professional, and Enterprise plans have been replaced with a new licensing model which includes only two new plans: Basic and Professional.

The Basic plan now includes most of the features that were previously available in the Professional tier, making the majority of EasyLife 365 Identity capabilities available as part of the standard offering.

The Professional plan includes advanced governance capabilities such as features related to automatically managed applications, insights into unused and inactive enterprise applications, advanced policies, and advanced reporting (upcoming feature).

2. Baseline Configuration policy

Admins can now configure a new type of policy for Enterprise Applications called Baseline Configuration Policy.

The Baseline Configuration policy allows administrators to define a standard configuration for key application access settings, helping ensure consistency across the tenant. Through this policy, admins can specify the expected value for the following Azure configuration options:

• Enabled for users to sign-in
• Assignment required

Admins can choose to enforce one or both settings as part of the policy. If an application deviates from the defined configuration, its owners can review the policy and remediate the configuration directly through the EasyLife 365 Identity user portal.

This capability helps organizations maintain a consistent governance baseline for their Enterprise Applications and reduces the risk of configuration drift over time.

EasyLife 365 Identity - Baseline Configuration rule in the Admin portal

How these updates will affect you​

• Customers currently using the Freemium plan will retain access to the Basic plan throughout 2026.
• Admins can now define baseline configuration standards for Enterprise Applications.
• Application owners can review and remediate configuration deviations directly through the user portal.

EasyLife 365 Collaboration continues to evolve with significant updates focused on a fresh new look to streamline your collaboration experience.

These changes mark the beginning of an ongoing series of enhancements to deliver a clearer, smoother, and more intuitive governance experience, while continuing to expand functionality over time. The redesign is shaped by real-world usage and genuine user feedback, all with one clear objective: making everyday work easier.

What's new?​

Fresh New Look for EasyLife 365 Admin

This update gives EasyLife 365 Collaboration a modern, refreshed appearance:

• Consistent Experience: The new branding aligns with the rest of the EasyLife 365 product family

• Guided Transition: Helpful notifications ensure you're aware of interface changes

• Cleaner Visuals: Updated timeline and design elements provide a more polished look

How these updates will affect you​

• The Admin interface has been updated with our new branding
• You'll see helpful rebranding notifications to guide you through the changes
• Improved timeline visuals make it easier to track activities

What's coming next?​

• We will release updates over the coming weeks
• A first version of the renewed Admin experience will soon be published in the Insider environment, allowing early access to upcoming changes
• Feedback gathered during this phase will help shape future improvements

If you don't have access to the Insider environment but would like to share your input, our team would be happy to set up dedicated feedback sessions with you. Your input is essential as we shape the future of EasyLife 365 Collaboration. You can share feedback at any time by contacting us at: feedback@easylife365.cloud.

EasyLife 365 Mail continues to evolve with a fresh new look focused on making your daily administration tasks simpler and more intuitive.

This update is part of our ongoing effort to modernize EasyLife 365 Mail and deliver a more consistent and intuitive Admin experience across the EasyLife 365 product family. The refreshed design focuses on clarity and usability, helping administrators complete daily tasks more efficiently while preparing the platform for future enhancements.

What's new?​

Fresh New Look for EasyLife 365 Mail Admin

This update gives EasyLife 365 Mail a modern, refreshed appearance:

• Consistent Experience: The new branding aligns with the rest of the EasyLife 365 product family
• Guided Transition: Helpful notifications ensure you're aware of interface changes
• Modern Interface: The Manage section now has a cleaner, more professional look

How these updates will affect you​

• The Manage section has been updated with our new branding for a modern, consistent experience
• Helpful rebranding notifications guide you through the interface changes

What's coming next?​

• We will release updates to further refine the Admin experience in the next weeks
• A first version of the updated Mail Admin will soon be available in the Insider environment, giving early access to upcoming changes
• Feedback gathered during this phase will help shape future improvements

We're happy to arrange dedicated feedback sessions if you do not have access to the Insider environment but would still like to contribute. Your feedback plays a key role in shaping the future of EasyLife 365 Mail. You can share your thoughts at any time by contacting us at: feedback@easylife365.cloud.

Fresh improvements in EasyLife 365 Identity help you stay in control of your applications. Automated Activity Scans and configurable Activity Policies give you the insights to track real usage and enforce compliance. With the introduction of Business Owners and Technical Owners, you can now better distinguish between business accountability and technical responsibility across your apps. While the new Notes field allows you to clearly describe intent, context, and operational details for both Base and Enterprise applications.

What’s new?​

1. Activity Scans

   EasyLife 365 Identity now periodically scans your environment to track sign-in activity for Enterprise Applications. The last interactive sign-in date is continuously updated and displayed in the Manage section of the Admin portal, and is also included in environment exports.

2. Activity Policies

   Admins can now configure an inactivity rule as part of an Enterprise Application policy to detect apps that have not been signed in to for a configurable period of time. Admins can also control whether app owners are allowed to mark a non-compliant app as compliant again by manually resetting its activity.

EasyLife 365 Identity - Activity policy configuration with inactivity rule and owner reset option

3. Business Owners and Technical Owners

   Ownership handling has been expanded to better reflect real-world responsibilities.

   We introduced Business Owners and renamed the existing Sponsors to Technical Owners. This allows you to further refine ownership between business accountability and technical responsibility.

   Business Owners represent stakeholders who own the application from a business perspective, without a technical role. These assignments are used for ownership handling today, and will also support future policies and workflows to improve governance and automation across the tenant.

4. Application Notes for Admins and Owners

   Admins and Owners can now add and edit a dedicated Notes section within each application.

   This feature is designed to capture important information such as application purpose, business justification, integration notes, or any detail supporting governance and clarity across teams. The new Notes field is visible directly inside the application details overview. Users with sufficient permissions will be able to update the content, while all permitted viewers benefit from improved transparency and better documentation across the tenant.

EasyLife 365 Identity - Notes field available in application overview for Admins and Owners

How these updates will affect you​

• Monitor app usage automatically without relying on manual checks.
• Proactively detect and respond to inactive applications with configurable compliance rules.
• Improve accountability by clearly separating business responsibility from technical ownership.
• Support more precise governance by using Business Owners and Technical Owners in future policies and workflows.
• All Sponsor naming has been replaced with Technical Owner, ensuring consistent terminology across the product and documentation.
• Business Owner classification is now available, helping teams better distinguish ownership responsibilities between business stakeholders and technical maintainers.
• Improve clarity by allowing Admins and Owners to document decisions and intentions directly inside each application.
• Help teams maintain alignment and reduce misunderstandings around application purpose and configuration history.
• Enhance governance by keeping key information stored in a single, easily accessible place.
• Support onboarding of new owners or sponsors who can quickly understand the context of each application.

EasyLife 365 Collaboration now provides improved handling of sensitivity labels for Microsoft Teams when tenants restrict Microsoft 365 group creation in Entra ID.

In some configurations, sensitivity labels applied during provisioning were correctly enforced on the underlying Microsoft 365 group and SharePoint site, but were not immediately visible in the Teams client. With this update, we are introducing delegated group provisioning to better align with how Teams natively handles labels and to ensure labels become visible more reliably.

What’s new?​

Delegated Provisioning for Microsoft 365 Groups (Teams)

EasyLife 365 Collaboration can now provision Microsoft Teams and their underlying Microsoft 365 groups in the context of the requesting user (delegated permissions), rather than only via a service account.

This new capability:

• Aligns the provisioning flow with native Teams creation behavior.
• Improves the visibility of sensitivity labels in the Teams client right after provisioning.
• Requires that the requesting user is not blocked from creating Microsoft 365 groups in Entra ID.

How these updates will affect you?​

You are not affected if:

• You do not apply sensitivity labels to Teams during provisioning with EasyLife 365.
• You do not restrict Microsoft 365 group creation in Entra ID (users can create groups).
• You provision Teams using a service account that is allowed to create Microsoft 365 groups.
• You are only provisioning Microsoft 365 groups or SharePoint sites (without creating a Team).

For customers that do rely on sensitivity labels for Teams and have restrictions in place:

• Delegated provisioning will help ensure that sensitivity labels become visible in the Teams client after provisioning.
• To benefit from this, make sure that the users requesting new Teams (or the account used for delegated provisioning) are allowed to create Microsoft 365 groups in Entra ID.

EasyLife 365 Collaboration now allows Admins to disable the Creation Wizard. This feature is designed for organizations that provision resources through the EasyLife API and prefer not to offer additional user-facing creation options within the product interface.

By disabling the wizard, administrators can streamline provisioning workflows and ensure that all workspace or resource creation happens exclusively through integrated systems or external products.

What’s new?​

Option to Disable the Creation Wizard

Administrators can now disable the Creation Wizard directly in the Admin Portal under Product Settings. This provides greater control for customers who manage provisioning through automation or custom integrations.

How these updates will affect you?​

• Prevents end users from manually creating collaborative workspaces in the product interface.
• Keeps creation processes aligned with your integrated systems.
• Supports cleaner, centralized provisioning and governance models.

A fresh update in EasyLife 365 Identity streamlines application visibility by introducing ownership-based filtering by default. Users can now stay focused and secure by seeing only the apps they’re responsible for, while admins still have full oversight when needed.

What’s new?​

1. Ownership-Based Application Filtering

   By default, users now only see the applications they own, whether listed as sponsor or owner. This streamlines the interface, reduces clutter, and ensures users engage only with the apps they manage.

2. Admin Toggle for Full Application View

   Users with admin privileges now find a toggle in the lower-left corner of the application page, allowing them to switch between viewing only owned apps and all applications across the tenant. This ensures full transparency and tight governance without overwhelming everyday users.

EasyLife 365 Identity - Admin toggle to switch between owned and all tenant applications

How these updates will affect you​

• Enhances focus by limiting users to only the apps they manage.
• Reduces risk of accidental changes to unrelated applications.
• Empowers admins with a clear, quick way to oversee all applications.
• Balances simplicity for users with control for IT governance teams.

Retention just got automatic with EasyLife 365 Mail. You can now link retention policies directly to mailbox templates, bringing seamless compliance and lifecycle control to every provisioning and classification step.

What’s new?​

1. Retention Policies in Templates

You can now define retention policies in the Settings section of the admin interface and associate them with mailbox templates in the Templates section under Provisioning.

2. Automatic Application on Template Use

Retention policies are now applied automatically whenever a linked template is used. Whether provisioning a new mailbox, managing an existing one, or letting users classify themselves, your policies follow through without extra effort. Before, retention setup had to be done separately after template application. Now it's fully integrated.

How these updates will affect you​

• Ensure consistent retention compliance across all mailbox types.

• Automate policy enforcement during provisioning and reclassification.

• Eliminate manual steps and reduce risk of oversight.

Centralize and simplify governance setup with policy-template links.

We’ve added a new way to view and interact with voting slots in EasyMeet 365. Users can now switch between grid and calendar views, making decision-making more visual and intuitive.

What's new?​

Calendar View for Voting

Users can now switch from the traditional grid view to a brand-new calendar view when casting their votes. In the calendar view, each vote is color-coded, making it easier to visualize availability.

Color-Coded Decisions The same color-coding is now reflected in the grid view too, giving users a consistent and quick overview of their votes and available slots.

How it will affect you?​

• Quickly see which voting slots fit your schedule by viewing them in your personal calendar layout.
• Make faster decisions with a clearer visual overview.
• Enjoy a more intuitive and flexible experience whether you love grids or calendars

What’s next?​

Coming end of September: Organizers will be able to schedule meetings directly from the calendar view. Stay tuned!

EasyLife 365 Collaboration now supports date-based expirations tied to confirmation policies, giving admins more control over how long resources live and when users are asked to confirm their relevance.

What’s new?​

1. Date-Based Expiration for Confirmation Policies

Admins can now enable a Date/Time-based expiration to drive confirmation policies. When enabled, the resource's expiration date will trigger user confirmations automatically at the right time.

EasyLife 365 Collaboration - Time-based expiration configuration

2. User-Defined Expiration Dates

If the “Allow users to select a future date” setting is activated, users will see a Date/Time field in both the creation wizard and in the details mask. This means no more guessing, users can define exactly when their resource should expire.

3. Set Expiration Limits

While there’s no upper limit by default, admins can define an absolute expiration cap (in days) from the resource creation date. This ensures users can’t endlessly push out the expiration date.

How these updates will affect you?​

• Automate timely cleanups with precise expiration control.
• Empower users to manage resource lifecycles without losing governance.
• Ensure time-bound projects and teams don’t linger indefinitely.
• Stay compliant with internal policies and retention strategies.

EasyLife 365 Identity just got a serious upgrade to help you keep applications compliant and under control. With new Policies, a dedicated Rules section, and powerful Bulk Export/Import tools, you can now enforce governance consistently and make large-scale updates in just a few clicks.

What’s new?​

1. Policies & Rules for Smarter Governance

You can now define policies that group together compliance requirements, such as “At least 2 owners” or “At least 2 sponsors”, and let EasyLife 365 Identity do the heavy lifting with:

• Daily scans that automatically check every app for compliance.
• Automated follow-ups that notify app owners of issues and escalate to admins if needed.
• Rules in app details that give you instant visibility:
  • See all rules applying to the app.
  • Immediately spot violations.
  • Fix issues directly with built-in action buttons.

EasyLife 365 Identity - Overview of Policies in the Admin Center

With Policies setting the standards and Rules making them visible in each app, governance is now smarter and easier than ever.

2. Bulk Export & Import

Managing apps at scale is now seamless:

• Export app data into a CSV file—including IDs, owners, sponsors, policies, and permissions.

• Edit in bulk using your favorite spreadsheet tool, like Excel.

• Import back into EasyLife 365 Identity and watch changes apply instantly.

  EasyLife 365 Identity - Export button in the Manage Section

How these updates will affect you?​

• Enforce governance rules consistently across your organization.
• Save hours on repetitive admin work with bulk operations.
• Reduce compliance risks by acting quickly on policy violations.

EasyLife 365 Mail just got more flexible and transparent. You can now request mailboxes and distribution lists on behalf of others, which is perfect for service desk teams, and all involved owners will be in the loop during provisioning.

What’s new?​

1. Request Mailboxes and DLs on Behalf of Others

Service desk staff and delegated admins can now create mailboxes and distribution lists for other users. The requesting user won’t be included in communication or added to the resource, only the designated owners will be notified.

EasyLife 365 Mail - Delegate requests

2. Owner Notifications During Provisioning

All owners of a resource will now receive a real-time notification when a mailbox or distribution list is being provisioned. These notifications clearly state who initiated the request, increasing traceability and awareness.

How these updates will affect you​

• Enable service teams to streamline mailbox and DL creation for end users.
• Maintain clean ownership structures—no more unwanted admins sneaking in.
• Ensure full transparency with automatic owner notifications.
• Improve auditing and accountability in provisioning workflows.

You can now export and import tenant configurations in EasyLife 365 Collaboration Configuration. This makes it faster, safer, and more consistent to sync settings across dev, test, and production environments. Sensitive data is masked automatically, and manual copy-paste is officially retired.

What’s new?​

1. Export Tenant Configuration with Masked Sensitive Data

Export complete configuration sets while EasyLife 365 automatically detects and masks secrets or credentials. No more surprises or security risks.

2. Placeholder Prompts for Sensitive Fields

During export, EasyLife 365 Collaboration flags sensitive properties and replaces them with placeholders. These placeholders are then clearly marked for input during import.

3. Import Configuration with Controlled Placeholder Replacement

When importing, users are prompted to enter the correct environment-specific values. Placeholders are safely replaced, ensuring the right data lands in the right place.

4. Clear Feedback on Excluded or Replaced Items

Both export and import steps now show transparent logs detailing what was excluded (like Approvals) and which fields were swapped with placeholders.

EasyLife 365 Collaboration - Import and Export of Tenant Configurations

How these updates will affect you?​

• Sync configuration between environments quickly and safely
• Reduce manual errors when setting up test, staging, or prod
• Keep sensitive data secure with built-in masking
• Improve clarity with detailed feedback throughout the process
• Enable safer, cleaner version control of your configurations

EasyLife 365 Mail introduces two key improvements. You can now export and import tenant mail configurations with sensitive data masked and placeholders to guide re-entry during import, making configuration setup easier and safer. Additionally, mailbox owners can assign delegates to manage room and equipment bookings, offering more flexibility for spaces that require human oversight.

What’s new?​

1. Export and Import of Tenant Mail Configurations

You can now move mail configuration settings between tenants in a secure and guided way.

• Export the full configuration, including domains, notifications, permissions, and policies
• Sensitive data like secrets and credentials is automatically masked
• During export, sensitive fields are replaced with clear placeholders
• On import, EasyLife prompts you to replace placeholders with environment-specific values. This ensures accurate and secure configuration every time
• Transparent logs show what was excluded (like Approvals) and what was replaced

EasyLife 365 Mail- Export and Import of Tenant Mail Configurations

2. Delegate Management for Room and Equipment Mailboxes

Room and equipment mailbox owners can now assign delegates to manage meeting requests. This feature is useful for spaces that require manual approval, such as boardrooms. Delegates can accept or decline bookings on behalf of the mailbox. You can find this option under Resource Booking Settings in the scheduling section.

EasyLife 365 Mail - Delegate Management for Room and Equipment Mailboxes

How these updates will affect you​

• Gain precise control over guest visibility in your address book.
• Improve compliance by limiting external identities in shared directories.
• Simplify guest management with more automation, less manual cleanup.
• Maintain a clean and consistent directory with naming conventions and GAL rules working together.

EasyLife 365 Collaboration introduced major upgrades to guest account management. From automated provisioning to deeper synchronization with Microsoft Entra ID, you now have more power, flexibility, and compliance control than ever, all while keeping Monsta in check.

What’s new?​

1. Provisioning Actions for Guest Accounts

   You can now apply provisioning actions to guest accounts in EasyLife 365 Collaboration. This feature allows you automate important post-invitation tasks, ensuring external users are properly set up right from the start. Previously, provisioning actions were only available for Microsoft 365 Groups or SharePoint Online sites.

2. Assign Guest Accounts to Entra ID Groups- You can now assign newly invited guest users directly to a specific Entra ID group in your tenant. This was a frequently requested feature and helps streamline access control and simplify permission management for external users. It’s a solid first step! More automation options are coming soon. - This is just the beginning! More automation options are planned for future releases.

   EasyLife 365 Collaboration - Guest Account Provisioning and Entra ID Group Assignment

3. Guest GAL Visibility Setting You can now configure whether a guest user should be included in the Global Address List (GAL) as part of the guest provisioning actions. Previously, guest accounts were not automatically added to the GAL without a choice. Now, you have explicit control during provisioning without needing to use PowerShell.

   EasyLife 365 Collaboration - Guest GAL Visibility Setting

4. Autoheal Now Uses Microsoft’s Sponsor Field - We’ve upgraded our autoheal capability to use Microsoft’s native sponsor field for guest accounts instead of relying on audit logs. This update improves reliability, ensures more accurate lifecycle handling, and better aligns with Microsoft best practices.

5. Schema Synchronization with Sponsor Field- EasyLife 365 Collaboration now supports one-way synchronization from the EasyLife schema to the sponsor field in Entra ID. When a guest owner is configured in EasyLife 365 Collaboration, that information is automatically written to the corresponding sponsor field, keeping ownership aligned and governance clean.

   What happens behind the scenes?

   • We will review all guest accounts and overwrite the sponsor fields in Entra ID with the owner information stored in the EasyLife schema.
   • If no owners are configured in EasyLife, our new autoheal logic will try to extract sponsor data from Entra ID and assign it back into EasyLife. This completes the loop and restores ownership context.

6. Support for Multiple Owners (Up to 5)- Starting August 1st on Production and 30th of June on Insiders, you can define up to five owners per object, an increase from the current limit of two. All assigned owners will be synchronized from the schema and reflected across your guest account management processes.

How these updates will affect you?​

• Save time with automated provisioning and post-invitation processes.
• Ensure guests are placed in the right Entra ID groups from day one.
• Maintain compliance by syncing sponsor and ownership data consistently.
• Improve autoheal accuracy with Microsoft-native fields.
• Increase flexibility and clarity with expanded multi-owner support.
• Reduce manual effort and admin overhead.

Important If you're currently managing sponsor fields manually in Entra ID, be aware: values will be overwritten with owner data from the EasyLife schema. If no owner are defined in EasyLife, autoheal will try to recover data from the sponsor field and assign it back into EasyLife.

EasyLife 365 Collaboration now offers new controls that let admins manage search visibility more precisely. You can choose to hide SharePoint site content from search results, either at the site level or for individual document libraries. This gives you centralized discoverability management within EasyLife 365 and strengthens compliance, confidentiality, and governance consistency.

What’s new?​

Search Visibility Controls

• Site-level search visibility: You can now configure whether a newly created SharePoint site appears in search results. Previously, this had to be done manually in SharePoint. Now it’s exposed right in EasyLife 365 Collaboration.

  EasyLife 365 Collaboration – Site-level Search Visibility

• Library-level search override: Admins can set search visibility for each document library, even if the site has a different settings. This allows for granular control over which content is indexed and shown in search results.

  EasyLife 365 Collaboration – Library-level Search Override

How these updates will affect you?​

• Gain centralized control over search visibility for SharePoint content.
• Prevent sensitive sites or libraries from appearing in search results to improve confidentiality and compliance.
• Save time by configuring search visibility as part of new site creation.
• Customize discoverability for teams by hiding or showing content at the right level.

EasyLife 365 Identity just made it easier for app owners to guide their teams with confidence. The new Help Links feature lets you add contextual guidance directly in the app details view, so users get the help they need, right when they need it, without digging through documentation.

What’s new?​

Contextual Help Links in App Details Every tab in the app details view—Overview, Certificates, Secrets, Owners, and even Settings — now supports custom help links.

• A friendly little question mark icon appears at the top of the tab when a link is configured.

• Clicking the icon opens your help resource in a new browser tab, right when and where it’s needed.

  EasyLife 365 Identity - Contextual Help Links in App Details

Help Links can be easily set or updated by admins and app owners directly in the Settings tab of each application. No coding required, just a few simple clicks.

How these updates will affect you?​

• Provide on-the-spot guidance for users navigating complex identity configurations.
• Reduce support tickets and team confusion with relevant help right where it matters.
• Keep governance clean and consistent by ensuring teams use the right resources.
• Empower app owners to create a more self-service experience.

EasyLife 365 Mail now gives admins and resource owners precise control over who can send emails to mailboxes and distribution lists. These new controls enhance security for sensitive communications and minimize unnecessary email traffic.

What’s new?​

1. Sender Restrictions for Mailboxes & Distribution Lists

Admins and owners can now define exactly who is allowed to send emails. You can now:

• Allow only specific users.
• Allow only members of selected distribution lists. This helps prevent unwanted or irrelevant messages from reaching key mailboxes like HR, Finance, or executive groups.

2. Template Controls in EasyLife Admin

Sender permission settings are now built into mailbox and distribution list templates, giving admins control over who can send messages right from the start.

• Admins can enable or disable sender restriction options in templates.
• If enabled, owners can define allowed senders while creating or editing a mailbox or distribution list.

How these updates will affect you​

• Protect critical mailboxes and distribution lists from unwanted or accidental messages.
• Allow admins and owners to tailor sender permissions to fit specific communication needs.
• Strengthen governance and reduce noise in company-wide or sensitive email channels.
• Simplify provisioning by including sender permissions directly into the setup process.

EasyTipster is Back – Now Open to Everyone for the UEFA Women’s EURO 2025!​

We’re excited to announce that EasyTipster is now live and available to everyone for this year’s UEFA Women’s EURO 2025 championship. Whether you're a passionate football fan or just looking for a fun way to engage with others, EasyTipster is the perfect platform to compete, connect, and enjoy the tournament together.

What is EasyTipster?​

EasyTipster is a free, user-friendly match prediction app available at app.easytipster.cloud. It allows you to make predictions on tournament matches and track your points as you compete in various leagues:

• Sign in with Microsoft 365 for a quick and secure login.
• Compete within your organization in a private leaderboard.
• Join the public cross-company league to take on participants from other companies.

Why Join?​

EasyTipster brings the UEFA Women’s EURO 2025 to life with an engaging and social experience:

• Enhances team spirit and camaraderie
• Encourages friendly competition
• Creates a fun and lively atmosphere in your team or social circle

Get Started Now​

Visit app.easytipster.cloud to log in with your Microsoft 365 account and start playing today. Whether it's friends, coworkers, or family — anyone can join the fun this year.

Join us in celebrating women’s football and make this championship season unforgettable with EasyTipster.

EasyLife 365 Identity introduces a smarter way to reduce alert fatigue and streamline credential management: Managed Apps. With this update, applications can now be automatically classified as "self-managed" based on who owns them. This eliminates unnecessary expiration notifications for apps that are already under automated control—keeping your alerts relevant and actionable.

What’s new?​

Until now, notifications for expiring credentials were sent to all app owners, even when those credentials were managed by automated systems. The new Managed App system changes that by:

• Automatically suppressing notifications for apps owned by trusted entities
• Allowing administrators to fully customize the list of recognized “managed” owners

Admins can now:

• View and edit the list of default well-known owners (including built-in service principals)
• Add internal automation accounts or third-party service principals your organization trusts
• Remove default entries if they don’t align with your management policies

Apps owned by any entity on the "Managed Apps" list are automatically treated as managed, and expiration notifications for them are turned off.

How will this affect you?​

• Fewer unnecessary alerts: Avoid noise by skipping notifications for apps that are already managed by trusted systems.
• More control over automation: Easily define and manage a list of trusted owners to tailor how credential notifications are handled.
• Improved clarity and focus: Ensure alerts only go to people who actually need to take action—helping teams focus on what really matters.

This feature is available now for all EasyLife 365 Identity Pro users. Learn more on the product page or explore plans and pricing.

EasyLife 365 Mail now brings even more power to provisioning with improved email formatting, validation, and now dynamic approval workflows powered by webhooks. These enhancements give administrators tighter control over naming conventions and more intelligent, automated workflow decisions. 

What’s new?​

1. Enhanced Control for Email Input Formatting and Validation  

EasyLife 365 Mail now offers improved tools for formatting and validating email addresses during the provisioning process. These updates are designed to help administrators enforce consistent naming standards, prevent invalid characters, and align email addresses with organizational policies from the start. 

Text Transformation 

With this release, administrators can now apply automatic formatting to user input when defining email addresses:  

• Convert to lowercase 
• Convert to uppercase 
• No conversion 
• Replace spaces with custom characters (e.g., -, _, or .) 

These rules ensure that all provisioned addresses follow consistent formatting conventions. 

EasyLife 365 Mail – Text Transformation

Email Validation Settings 

Admins can now enforce input restrictions by: 

• Selecting from predefined templates (e.g., Alphabet Only, Alphanumeric, etc.) 
• Creating custom regex patterns 
• Defining user-facing error messages 
• Testing validation rules before applying them 

These capabilities reduce errors and ensure compliance with organizational naming policies. 

EasyLife 365 Mail – Email Validation Settings

Email Naming Convention 

While this feature previously allowed pattern-based alias creation (e.g.{user:companyname}-{input}), it now integrates seamlessly with the new transformation and validation layers. 

Example: 

• Naming Convention: {user:companyname}-{input}
• User Input: Help Desk
• Transformed: <acme-help-desk@example.com> 
• Validated: passes alphanumeric + dash pattern

EasyLife 365 Mail – Email Naming Convention

2. Webhook-Driven Approval Logic

Approval steps in workflows can now respond dynamically using external business logic. A webhook can: 

• Automatically approve a workflow step 
• Automatically reject a workflow step 

This adds flexible decision-making to workflows powered by systems outside EasyLife 365. 

Example Scenarios: 

• A provisioning request is instantly approved based on real-time logic hosted in an external system 

EasyLife 365 Mail - Webhook-Controlled Approval Workflows

• Business rules auto-reject or reroute steps before a human ever gets involved 

EasyLife 365 Mail - Webhook-Controlled Approval Workflows

How will this affect you? ​

• IT Admins: Automate email formatting, validation, and webhook-based approvals to reduce errors and save time. 
• End Users: Receive real-time feedback during provisioning for a smoother, more guided experience. 
• Business Decision-Makers: Accelerate smarter decisions with approval workflows powered by dynamic business logic. 

These improvements bring more control, clarity, and agility across the board—tailored for admins, end users, and decision-makers alike. 

EasyLife 365 Collaboration just got even more powerful with two major updates: OneDrive policy governance has been centralized, and approval workflows are now smarter with webhook-based decisions. These enhancements offer greater visibility, control, and automation—exactly what governance heroes need to tame the chaos.

What’s new?​

1. Centralized OneDrive Policy Overview

   • View a single, unified dashboard showing all OneDrive policies across your environment.
   • Audit each site's policy settings to ensure they match your compliance standards.
   • Use the new "Exclude from Scans" policy to skip governance scans for selected OneDrive sites that don't need regular monitoring.

EasyLife 365 Collaboration - OneDrive Policies Overview Support

2. Webhook-Driven Approval Workflows

   • Approval steps can now be dynamically approved or rejected using webhook responses.
   • Webhooks can determine approvers or directly signal approval/rejection based on external business logic.
   • Enables tight integration with third-party systems and logic, turning your approval flows into smart, automated decisions.

Example Scenarios

In the example below, the first step of a request is automatically approved because of the webhook response:

EasyLife 365 Collaboration - Webhook-Controlled Approval Workflows

And in this example, the business logic hosted outside of EasyLife 365 has triggered the approval of the first step:

EasyLife 365 Collaboration - Webhook-Controlled Approval Workflows

How these updates will affect you​

This update makes it easier to manage OneDrive governance with precision and efficiency, without overwhelming your resources.

• Improved visibility: Get a clear overview of all OneDrive policy settings in one place
• More control: Identify inconsistencies and compliance gaps across your OneDrive landscape
• Optimized performance: Use the Exclude from Scans policy to avoid scanning low-priority or exempt sites

With webhook support for approvals:

• You can define approval logic outside of EasyLife 365
• Specific workflow steps can be auto-approved or rejected dynamically
• Approval processes become faster and more intelligent, reducing manual intervention

Call to Action​

Ready to streamline your governance and approval game? Check out the new OneDrive Policies section and webhook approval options in EasyLife 365 Collaboration today. Need help? Easy (the unicorn) is only a click away!

EasyLife 365 Identity introduces a powerful new feature: Business Owners (Sponsors). App owners can now delegate select responsibilities to trusted users, called sponsors, without granting full ownership rights. This reduces bottlenecks, speeds up operations, and strengthens governance across your Microsoft 365 environment.

What’s new?​

Until now, only app owners could perform critical operations like managing credentials, configuring settings, or handling governance tasks. While secure, this approach often limited flexibility and slowed down daily processes.

With the new Business Ownership feature, app owners can add sponsors to each app, each with customizable permissions to support daily operations while keeping full control with the owners.

Sponsors can be authorized to:

• Add, remove, or activate credentials
• Configure app settings (such as disabling notifications)
• Manage governance tasks
• Add or remove other business sponsors Permissions are fully customizable, allowing app owners to tailor sponsor roles based on operational needs.

How will this affect you?​

• Shared responsibility with clear accountability: Distribute operational tasks across trusted users while keeping ownership centralized
• Tailored access: Define sponsor permissions in detail to match your team’s structure
• Scalable governance: Sponsors manage daily work so app owners can focus on compliance and strategic direction This feature is available in EasyLife 365 Identity Pro. Check out the plans and pricing.

This update is ideal for teams that need flexibility and clarity, especially in larger or regulated environments where role definition and operational agility are critical.

We’re excited to introduce EasyLife 365 Identity, a new solution designed to streamline Entra ID application identity management with enhanced security and automation. This first version is available as a private preview for selected customers and partners. Interested in early access? Contact us!

Available features​

We’ve introduced key features to simplify Entra ID application identity management:

• Track Secrets & Certificate Expiration with built-in task management

• Receive Teams Notifications with dual notification mode configuration

• Stay Informed about expiring secrets & certificates for both App Registrations and Enterprise Applications

• Customize Expiration Thresholds for secrets and certificates

• Manage SSO SAML Configurations and related notifications

• Assign & Track Tasks to ensure smooth identity management

• Fine-Tune Alerts by disabling notifications for selected applications

Why try it?​

• Simplified Identity Governance – Keep app identities organized with full visibility and control over Service Principals, App Registrations, certificates, and secrets.

• Stronger Security & Compliance – Prevent misconfigurations, track expiring credentials, and stay audit-ready with clear insights.

• Less Manual Work, More Efficiency – Automate tracking, delegate tasks confidently, and save valuable time managing app identities.

Discover EasyLife 365 Identity in action by joining our 30-minute live session.​

• April 10th, 15:00-15:30 CET
• Online (Join anonymously)

Three powerful updates are now available in EasyLife 365 Collaboration, giving admins greater control over governance, security, and notifications: Dual Notifications for Reminders, Entra ID Authentication for Webhooks, and the Maximum Owner Policy. These enhancements improve compliance, strengthen security, and streamline collaboration across Microsoft 365.

What's new?​

1. Dual Notifications for Reminders

We’ve renamed Progressive Notifications to Dual Notifications and introduced a new setting that allows admins to specify how many notifications should be sent as dual notifications before an escalation occurs. For example, setting this value to 2 ensures the last two reminder notifications are delivered via both Teams and email, while earlier notifications are sent exclusively through Teams.

EasyLife 365 Collaboration – Dual Notifications

Changes to the current logic: Previously, progressive notifications sent the first notification via Teams, with all subsequent notifications sent through both Teams and email. With Dual Notifications, admins now have more control over when notifications should be considered dual before triggering an escalation. This is a slight change from the previous behavior, where dual notifications were applied immediately after the first notification.

By default, Dual Notifications are set to 1, meaning only the final reminder is sent via both Teams and email. Admins can now adjust this setting to ensure notifications are escalated at the right time, improving the chances of users completing governance tasks on time. If you prefer the previous behavior, where all notifications after the first were dual, simply adjust the setting accordingly.

2. Entra ID Authentication for Webhooks

From the start, EasyLife 365 has supported Webhook integrations, enabling seamless extensions of business processes. Now, with this latest update, we’ve introduced Entra ID authentication for Webhooks—a long-requested feature that enhances security and reliability.

With Entra ID authentication, webhooks are now secured, ensuring that only authorized services can interact with your governance processes. This protects webhook endpoints from unauthorized access while maintaining the flexibility of webhook integrations.

3. Maximum Owner Policy

The Maximum Owner Policy helps organizations maintain control by ensuring that resources do not exceed a specified number of owners. If a resource surpasses the limit, existing owners are notified and prompted to adjust ownership accordingly. This update enhances the policy by automatically including all current owners while removing those with disabled accounts. If the limit is exceeded, a random selection of owners is retained, while others are demoted to members—ensuring that ownership remains within a defined set of users for better accountability.

Now you can:

• Define a maximum owner limit for Groups, Teams, and SharePoint sites.
• Automatically notify owners when a resource exceeds the set limit.
• Configure reminder notifications and escalation actions for non-compliance.

How these updates will affect you?

• Improved governance: With Dual Notifications, you increase the chances of users completing governance activities on time and can customize the notification process to match your organization’s needs.
• Stronger security for integrations: Entra ID authentication for Webhooks ensures secure and seamless integrations by aligning authentication with security policies and protecting webhook endpoints from unauthorized access.
• Automated compliance & accountability: The Maximum Owner Policy helps prevent excessive ownership, enforces clear accountability, and allows admins to configure policies that match their organization’s governance needs.

We’ve introduced three key updates to EasyLife 365 Collaboration, enhancing naming consistency, structured name generation, and simplifying Viva Engage provisioning.

What’s new?​

1. Enforce Unique Display Names

This feature ensures that users do not choose team names that already exist in the environment, helping administrators maintain a consistent and unique naming structure for the displaynames in teams.

• You can control this setting at the template level, deciding whether display names must be unique.

EasyLife 365 Collaboration – Enforcing Unique Display Names

2. Add Country & Region Prefix for Name Generation

EasyLife placeholders for Display Names and SharePoint URLs now support the State or Region property from Entra ID for name assignment.

Previously, only other key requester properties were available. Based on your feedback, this option now includes the State or Region field as well.

3. Improvements in Viva Engage Provisioning

Starting in March 2025, provisioning Viva Engage Communities with EasyLife 365 Collaboration will no longer require service accounts. This change is enabled by Microsoft’s new APIs.

If you have the Viva Engage module enabled, please prepare for this change by:

• Reviewing the permissions of your tenant at https://admin.easylife365.cloud/collab/settings.
• If updates to permissions are required, follow the provided instructions to update them.
• If your permissions are already up to date, no further action is needed.

Key Dates to Note:

• Early Access: These changes are already available in the Insiders Environment for preview and testing.
• March 1, 2025 – EasyLife 365 will switch to the new authentication method. After this date, the old service account for Viva Engage can be removed.

How these will affect you​

• Consistent and clear team names: Prevent duplicate display names to maintain clarity and consistency across teams.
• Smarter name automation: Automate structured naming by integrating the State or Region field for better organization.
• Effortless Viva Engage provisioning: No longer need to manage service accounts, reducing administrative overhead and improving security.

We’ve added the Approval Workflow Management feature to EasyLife 365 Collaboration, making it easier for administrators to stay on top of all approval requests in their tenant.

What's new?​

Administrators can now:

• View and manage all approval requests for their tenant.
• Review the status of approval requests, including whether they are in progress, rejected, or approved.
• Take direct actions like approving or rejecting requests from the management view.
• Gain insights with clear groupings: Open Approvals, Closed Approvals, and detailed Approval Request Information.

EasyLife 365 Collaboration - Approval Workflow Management

How it will affect you?​

• Increased Efficiency: Get a centralized overview of all pending and completed approval requests, making it easy to identify status and take action.
• Reduced Bottlenecks: Overdue approvals are clearly highlighted, helping you address delays faster.
• Streamlined Actions: Review and act on requests directly from the management view—no need to switch screens or lose time navigating.

What's new?​

1. Approval Workflow Management

We’ve added the Approval Workflow Management feature to EasyLife 365 Mail, helping administrators easily manage approval requests for mail assets, like mailboxes or distribution lists, in their tenant.

Administrators can now:

• View and manage all approval requests specific to mail assets.
• Review statuses of approval requests, including whether they are in progress, rejected, or approved.
• Take direct actions like approving or rejecting requests directly from the management view.
• Categorize and gain insights with clear groupings: Open Approvals, Closed Approvals, and detailed Approval Request Information.

EasyLife 365 Mail- Approval Workflow Management

2. Bulk Members Import Feature for Distribution Lists

We’ve introduced a Bulk Import Feature to EasyLife 365 Mail, simplifying how you add members to distribution lists with a CSV file.

EasyLife 365 Mail - Bulk member import for Distribution Lists

The new Bulk Import option is now available in two key areas:

a. Provisioning Interface

• A Bulk Import Button has been added to the wizard, along with a downloadable sample CSV template for guidance.

  

• Uploaded files are validated against provisioning template rules.

• Error handling ensures unmatched users or invalid entries are flagged, keeping imports accurate.

b. Editing Distribution List Members Interface

• A Bulk Import Button is now included in the details mask.
• Discrepancies are flagged, and only valid entries are added to the list.

EasyLife 365 Mail - Bulk member import for Distribution Lists

How it will affect you?​

The Approval Workflow Management feature brings with it:

• Increased Efficiency: Access a centralized view of all pending and completed approval requests, making it easier to manage and take action on mail assets.
• Reduced Bottlenecks: Overdue approvals are clearly highlighted, helping address delays faster.
• Streamlined Actions: Act on requests directly from the management view, saving time and avoiding unnecessary navigation.

The Bulk Members Import feature for Distribution Lists brings with it:

• Time Saving: Quickly add large numbers of users to distribution lists in one go, saving time on manual entry.
• Enhanced Usability: Use the feature seamlessly while creating or editing distribution lists.
• Accurate Imports: Built-in validation and error handling ensure that only valid data is imported, reducing inconsistencies.

Optional Display Name for Shared Mailboxes, Room Mailboxes, and Equipment Mailboxes​

We added a new provisioning feature to EasyLife 365 Mail. Now, you can configure whether the email display name field is mandatory or optional when setting up shared mailboxes, room mailboxes, and equipment mailboxes.

What's changed?​

Administrators can now toggle the display name field as either required or optional in template configurations. If the field is left empty or hidden during resource provisioning, the system will automatically use the email address as the display name.

EasyLife 365 Mail - Optional Display Name for Mailboxes

• Template Configuration: A new toggle option lets you mark the display name field as required or not within templates.
• Simplified Provisioning: When the display name field is not required, it will be hidden during provisioning, simplifying the process for users.
• Fallback Behaviour: If the display name field is hidden or left empty during provisioning, the email address will be automatically used as the display name.
• Customizable Experience: Template creators can decide when to include the display name field, offering more flexibility while maintaining a user-friendly setup.

How it will affect you?​

This update reduces unnecessary input during provisioning and brings the following benefits:

• Enhanced Flexibility: Tailor templates to fit various organizational needs, giving administrators more control over the provisioning process.
• Time Savings: Speed up the provisioning process by reducing the number of required inputs, making the setup more efficient.
• Consistency by Default: Rely on the email address to act as the default display name when the field is left blank, minimizing errors.

We’ve added a new feature to EasyLife 365 Collaboration to make managing Teams and Groups easier by allowing you to define in the settings the automatic deletion of all Teams and Groups without owners or members—helping you keep your environment clutter-free.

What's new?​

Automatic Cleanup of Teams and Groups Without Owners or Members

You can now configure the "No Owners Policy" for Teams and Groups under the new settings, enabling you to delete any Teams or Groups that are inactive, meaning they have no owners or members.

*EasyLife 365 Collaboration – Setting Up Automatic Cleanup *

How it will affect you?​

While the process for managing Teams and Groups remains the same, this update offers several key benefits:

• Clutter-free environment: Easily remove inactive Teams and Groups that no longer serve a purpose.
• Time savings: Automatically clear out unnecessary resources to improve management efficiency.
• More space: Free up space in your environment for more important resources.

We’re here to clear the clutter! That’s why we’ve introduced a new feature to EasyMeet 365, enhancing how you receive updates about participants added to a poll—reducing email clutter and improving clarity.

What's new?​

Consolidated Email Notification for New Participants

Previously, meeting organizers received individual email notifications for each additional participant invited by attendees, which led to inefficiency and email overload.

With this new feature, you’ll now receive one consolidated email listing all newly added participants, categorized as:

• Required participants
• Optional participants

To add even more clarity, the email will include justification comments, explaining why participants were added, so you have all the context in one place.

EasyMeet 365 – Consolidated Updates and Justification Comments

How it will affect you?​

While the process of adding participants remains the same, the notification experience has been significantly improved:

• Reduced email clutter: A single email replaces multiple notifications.
• Enhanced clarity: Organized participant lists and justification comments help you understand why they were added.

This update makes it easier to manage participant changes and stay informed without unnecessary disruptions.

We’ve made an important update to expiration policies in EasyLife 365 Collaboration based on your valuable feedback!

What’s new?​

We’ve refined the expiration policy logic to provide a more proactive approach. Many of you asked for better precision, so we’ve adjusted our standard expiration policy logic to focus specifically on file activity and modification signals directly from the associated SharePoint sites. This ensures expiration management is more targeted and accurate.

EasyLife 365 Collaboration – Expiration Policies Update

The updated logic will help you to:

• Prioritize File Activity: Expiration policies now consider file activity and modifications from SharePoint sites, giving you a more precise view of file status.
• Improve Precision in Expiration Management: The refined policy logic helps reduce unnecessary expirations and ensures your files stay active as long as they are being worked on, preventing disruptions in your workflow.

How it will affect you?​

This update streamlines expiration management, providing more accurate and timely control over your files. It helps improve your overall governance strategy by aligning expiration policies with actual file usage, giving you peace of mind and reducing unnecessary admin work.

We’re exploring even more features, like monitoring SharePoint page activities, to offer further customized solutions based on demand and policy performance.

Thanks for helping us make EasyLife 365 Collaboration even better!

We’ve just released a brand new feature for EasyLife 365 Mail: the AutoMapping feature!

What’s new?​

This new functionality makes managing shared, room, and equipment mailboxes even easier. Administrators now have full control over whether these mailboxes automatically appear in users' Outlook without any additional setup.

EasyLife 365 Mail – AutoMapping for Shared, Room and Equipment Mailboxes

• Template Configuration: With just a simple checkbox in each mailbox template, you can decide if AutoMapping is enabled for specific user groups or mailbox roles. No need to manually configure each user's settings—everything is handled automatically based on the template.

• Permission-Based AutoMapping: Only users with full access permissions will see the mailbox appear in their Outlook list. Other permissions like "Send As" remain unaffected, ensuring security and flexibility.

• Automated Syncing: Any changes to mailbox members (such as adding or removing users) will automatically update the AutoMapping settings, making sure the right users have access without any manual intervention.

How it will affect you?​

This update simplifies mailbox management and reduces administrative overhead. By automating the process of adding mailboxes to users’ Outlook, you’ll save valuable time and effort, ensuring a smoother and more efficient workflow for your team.

Two new updates have been added to EasyMeet 365 to amplify meeting poll management options, providing poll voters with more flexibility to adjust meetings and to select how meeting information is presented to them.

What's new?​

1. Reopening Polls

You can now reopen a cancelled poll or a closed poll. This feature gives you more flexibility to adjust meetings even after they have been cancelled or closed.

EasyMeet 365 – Poll reopening options

2. Display Options

Unlike before, that once a poll was closed you could only view the final vote, you now can opt to display all meeting information. This feature allows you to either see only the final vote or see all participant votes.

EasyMeet 365 – Poll voting display options

How it will affect you?​

• Increased poll flexibility: When viewing a closed or cancelled poll, you will now see a Reopen Poll button that you can click on to restore the meeting to an editable state where you can make further changes. Note that this will clear the previously agreed time for that meeting.
• More viewing options: When viewing a closed poll, you will now see a button that toggles between Show all time-slots and Show final vote only.
  • When you click the Show all time-slots button, it will display all the previous meeting choices and votes.
  • When you click the Show final vote only button, it will display only the final vote.

Two significant updates are now available for EasyLife 365 Mail, enhancing your resource management capabilities. These features provide increased control and flexibility, transforming the way you manage mailboxes, distribution lists, and other resources.

What's new?​

1. Approval Workflows for Mail Resources:

You can now create Approval workflows to control how mailboxes and distribution lists are provisioned. This feature adds an extra layer of oversight, ensuring that new resources are created systematically and with the right approvals in place. Built on the powerful workflow engine from EasyLife 365 Collaboration, these approval workflows offer flexibility and structure, tailored to your organization's needs.

EasyLife 365 Mail - Approvals

2. Data-Driven Mailbox Description Fields: Administrators now have the ability to define a data-driven naming convention for mailbox descriptions when provisioning shared, equipment, and room mailboxes. This can be set up in the Data Collection > Properties section of the template by enabling the Description Naming Convention Control. If preferred, you can still allow users to manually input descriptions by leaving the convention field blank.

EasyLife 365 Mail - Approvals

How it will affect you?​

• Enhanced Governance: By implementing approval workflows, you can ensure that any new mailbox or distribution list goes through a guided approval process before being provisioned, enhancing governance and control over resource creation.
• Consistency and Time Saving: Automatically generate mailbox descriptions based on predefined data fields and patterns, improving consistency and reducing manual input, making mailbox management smoother and more efficient.

What’s next?​

The Approvals feature is currently available on the Insiders instance of EasyLife 365 Mail and will be rolled out to production later this month. Admin-managed approval workflows will soon follow, extending this functionality to all EasyLife 365 services.

Each month, we're unlocking essential updates for EasyLife 365 Mail, making our app more powerful than ever. Stay tuned for the upcoming enhancements!

For more details on setting up approval workflows, refer to our updated documentation.

This month, we introduced two significant enhancements to EasyLife 365 Collaboration, aimed at providing you with increased control and protection over your shared content.

What's new?​

1. Removal of Shares from Files and Folders in Document Libraries

We’ve added a powerful new escalation action to strengthen the security of your sites and Teams. This feature ensures that all shares of files and folders in document libraries are automatically removed if users do not act on shared content according to defined policies.

EasyLife 365 Collaboration - Removal of Shares from Files and Folders in Document Libraries

2. OneDrive Access Review

Administrators can now configure an Access Review for OneDrive sites, providing an additional layer of oversight and security.

• OneDrive Access Review Policy: The new OneDrive Policy can be configured to run on all OneDrive sites and request an access review, ensuring that only authorized users have access to shared content.

EasyLife 365 Collaboration - OneDrive Policy Configuration

• Escalation Action for Non-Compliance: If a OneDrive site is found to be non-compliant, the escalation action will remove any shared files and folders, maintaining the integrity of your data.

EasyLife 365 Collaboration - OneDrive Access Review

How it will affect you?​

These enhancements are designed to simplify your security management and provide peace of mind by ensuring that shared content is closely monitored and controlled. Here’s how you can benefit:

• Improve the Security Posture for Sites, Teams, and OneDrive: With the introduction of automatic link removal and access reviews, both your sites and Teams, as well as shared OneDrive sites, will experience enhanced security. This helps protect your organization’s data against unauthorized access.
• Greater Visibility and Control: Users can now view all their sharing links and shared folders, allowing them to take appropriate actions when necessary. This ensures that only the right people have access to your organization’s sensitive information.
• Streamlined Management: These updates reduce the need for manual oversight, freeing up your time to focus on more critical tasks while still maintaining robust security measures.

For more details on how to leverage these new capabilities, please refer to our updated documentation.

We’re pleased to announce two new features designed to enhance your resource management and security are now available for EasyLife 365 Mail users.

What's new?​

1. New "Remove Non-Owner Permission Escalation" Option

We’ve added a new escalation action, Remove Non-Owner Permissions, to EasyLife 365 Mail. This feature is applicable to Confirmation, Access Review, and Template policies, providing more precise control over permissions. It ensures that access to non-compliant resources is limited while still allowing resource owners the opportunity to resolve any issues.

EasyLife 365 Mail - Remove Non-Owner Permission Escalation

2. Description Field Added to Data Collection for Mailboxes

Administrators can now require users to provide a description when provisioning shared, equipment, and room mailboxes. This option is available under the Data Collection > Properties section of the template.

Users will now be able to supply a description for a mailbox where required. This helps in identifying the appropriate mailbox to use in various situations, making it easier to manage and select mailboxes based on their descriptions. The description field will be saved in the Exchange "notes" field.

EasyLife 365 Mail - Description Field

How it will affect you?​

These updates are designed to simplify your management tasks and strengthen control over your mail assets. Here’s how you can benefit:

• Restricted Access to Authorized Users: The "Remove Non-Owner Permissions" option ensures that access is restricted to authorized users only, helping to maintain stringent security and compliance standards.
• Better Resource Identification: With the new Description Field, users can easily add and view descriptions for mailboxes, making it simpler to identify and select the right mailbox for various purposes.

These improvements reduce the need for manual oversight by automating compliance actions and enhancing resource management, allowing you to focus on more strategic priorities.

For more information on how to leverage these new features, please refer to our updated documentation.

What's New?​

This update introduces the capability to control how default policies are applied, allowing greater control by system administrators.

• Day-Specific Limits: Administrators can now choose specific days of the week for applying default policies, providing more strategic and less disruptive policy enforcement.
• Resource-Specific Limits: There is now an option to limit the maximum number of resources of a specific type that a default policy can apply to during a policy scan.

EasyLife 365 Collaboration - Default Policy Limits

How it will affect you?​

This update brings enhanced flexibility and customization to administrators:

• Enhanced Flexibility: Administrators can tailor the application of default policies to better fit their organization's unique needs and schedules. This means policies can be applied in a more controlled and predictable manner.
• Improved System Efficiency: By controlling the frequency and scope of policy application, overall system performance and resource management can be optimized. This leads to a smoother and more efficient working environment for users.

In summary, the introduction of Default Policy Limits in EasyLife 365 Collaboration brings greater control and flexibility to policy management. At EasyLife 365, we are committed to enhancing your experience and are excited to see how these new features will benefit your organization.

For more details on how to leverage these new capabilities, please refer to our updated documentation.

We are thrilled to announce three exciting new features in EasyLife 365 Mail, designed to provide system administrators with enhanced control and flexibility in managing policies, properties, and security settings. These updates focus on enhancing default policy management, customizing mailbox properties, and improving guest account access.

What's new?​

1. Default Policy Limits​

This new capability offers enhanced control over how default policies are applied, allowing greater control by system administrators.

• Day-Specific Limits: Administrators can now choose specific days of the week for applying default policies, providing more strategic and less disruptive policy enforcement.
• Resource-Specific Limits: There is now an option to limit the maximum number of resources of a specific type that a default policy can apply to during a policy scan.

EasyLife 365 Mail - Default Policy Limits

2. Custom Field Properties Management​

This upgrade improves the customization and management of Room Mailboxes and Equipment Mailboxes. Administrators can now manage which specific properties of Room and Equipment Mailboxes can be updated by users.

• Delegation of Property Fields: You can delegate specific fields such as "Country," "Capacity," and "Address" to resource owners. This delegation allows for more localized management and ensures that those closest to the resources have the authority to update relevant information.

EasyLife 365 Mail - Custom Field Properties Management

3. Enhanced Guest Policy Management​

This update introduces the ability to automatically enforce policies regarding guest accounts, providing greater control over your organization's communication channels.

• Automatic Guest Removal: Administrators can now configure policies to automatically remove guest members from distribution lists when the assigned template does not permit guest accounts.
• Template-Based Enforcement: The policy applies specifically to distribution lists that are governed by templates prohibiting guest accounts, ensuring that your organization's rules regarding external participants are consistently enforced.

EasyLife 365 Mail - Guest Policy Management

How it will affect you?​

These updates will streamline your daily job by giving you more flexibility and control over policies, properties, and guest access. By simplifying administrative tasks and enhancing management capabilities, you can benefit from:

• Increased Flexibility and Control: Administrators gain greater control over when and how policies are applied, customizing them to better align with organizational needs and schedules.
• Enhanced Security and Data Integrity: By controlling who can update specific mailbox properties and automatically managing guest access, you can protect sensitive information and maintain internal communication integrity of your organization.
• Streamlined Management: The automation of policy enforcement reduces manual oversight and potential errors, freeing up administrative resources for other critical tasks.

A few months ago, EasyLife 365 Mail earned Microsoft 365 Certification, affirming its commitment to security and reliability. At EasyLife 365, we are dedicated to continuously enhancing your experience while adhering to the highest standards of data protection and information security. We look forward to seeing how these new features will bring added value to your organization.

For more details on how to leverage these new capabilities, please refer to our updated documentation.

What's new?​

We are excited to announce significant enhancements to our approval workflows within EasyLife 365 Collaboration. The latest update introduces the capability to integrate approver webhooks, allowing seamless collaboration with third-party applications. This means that external systems can now dynamically determine the approvers for specific provisioning requests within our platform.

EasyLife 365 Collaboration - Webhook approvers workflow

How it will affect you?​

This update brings enhanced flexibility and customization to administrators and users alike:

• Greater Flexibility for Administrators: Administrators now have the power to designate approvers for provisioning. The system supports various types of approvers, including:
  • Individual approvers
  • Security groups
  • Requester's manager

EasyLife 365 Collaboration - Webhook approver types

• Customization Options for Third-Party Applications: Third-party applications can now utilize webhooks to specify approvers based on their unique business processes and workflows. This opens up new possibilities for integrating our approval workflows seamlessly into diverse enterprise environments.

These enhancements empower our users to streamline approval processes, improve operational efficiency, and adapt our platform to fit their specific organizational needs. We believe these updates will significantly enhance and improve your experience with EasyLife 365 Collaboration.

For more details on how to leverage these new capabilities, please refer to our updated documentation or contact our support team.

Give your poll descriptions a nice touch​

Enhance your meeting agendas with EasyMeet: Elevate the clarity and appeal of your meeting details using our new WYSIWYG(what you see is what you get) editor. Provide comprehensive agendas to participants, or add a touch of personality with emoticons for an engaging poll experience.

Vote notifications for organizer​

Organizer sometimes need to know if someone has taken a vote, and will get therefore notified. You, as the organizer decides if you get the notification in the settings of each poll.

We are thrilled to announce that onboarding EasyLife 365 has just become even simpler! Our new streamlined onboarding process ensures that integrating EasyLife 365 into your tenant is easier than ever before.

Key Benefits of the Streamlined Onboarding:

• Simplified Steps: The onboarding process has been condensed into clear, manageable steps.
• User-Friendly Interface: Our intuitive interface guides you through the setup with ease.
• Quick Setup: Get up and running with EasyLife 365 in no time.
• Enhanced Support: Comprehensive support and resources are available at every step.

Additionally, we have added a consolidated admin experience across all our products. You can now access admin interfaces for EasyLife 365 and our other products through https://admin.easylife365.cloud/.

We invite all our users to take advantage of these improvements and experience the seamless integration of EasyLife 365. Start collaborating effortlessly and enhance your productivity today!

We are excited to announce three major updates for EasyLife 365!

1. Streamlined Onboarding Process: Integrating EasyLife 365 into your tenant is now simpler with condensed steps, a user-friendly interface, quick setup, and enhanced support.

2. Guest Account Configuration: You can now specify whether distribution list templates can have guest accounts assigned, providing greater control and enhanced security for your collaborations.

3. Consolidated Admin Experience: We have unified our admin interfaces for a more seamless experience. All admin functionalities are now accessible through https://admin.easylife365.cloud/mail.

Experience these updates to enhance your productivity and collaboration with EasyLife 365!

We are thrilled to announce the launch of our new app, EasyTipster! Now you can enjoy a fun and competitive way to engage with your colleagues during the EURO 2024 soccer championship.

What is EasyTipster? EasyTipster is a free-to-use app available at app.easytipster.cloud. It allows you to place bets against your company and colleagues, making the excitement of EURO 2024 even more thrilling. With EasyTipster, you can:

• Sign in with Microsoft 365: Seamlessly log in using your Microsoft 365 account.
• Compete within your company: Challenge your colleagues and see who comes out on top.
• Join the cross-company league: Go head-to-head with participants from other companies for ultimate bragging rights.

Why Use EasyTipster? EasyTipster is perfect for team-building activities. It encourages friendly competition, enhances team spirit, and creates a lively atmosphere within your organization.

Call to Action​

Don't miss out on this exciting opportunity to bring your team together and enjoy EURO 2024 like never before. Visit app.easytipster.cloud today, sign in with your Microsoft 365 account, and start competing!

Use EasyTipster for your next team-building event and make this EURO 2024 championship unforgettable!

Let's kick off the fun with EasyTipster!

We are thrilled to announce a significant enhancement to our platform that will revolutionize how you manage access permissions and sharing links. At EasyLife Collaboration, we are constantly striving to improve user experience and streamline workflows, and with our latest release, we've taken another giant leap forward.

What's New?

We've revisited the access review and review of sharing links functionalities to provide you with even greater clarity and control. Now, when you access the access review feature, you will see all unique permissions associated with a library displayed prominently. This enhancement makes it easier than ever to identify and manage permissions effectively.

How Does it Help You?

With this update, you can quickly pinpoint any unnecessary or outdated permissions and take action to clear them out, ensuring that your data remains secure and access is appropriately managed. Our revamped access review empowers you to streamline your collaboration processes and maintain optimal security standards effortlessly.

Why You Should Try It?

Simply put, the new access review feature is more powerful than ever before. By utilizing it, you'll notice a marked difference in how efficiently you can manage permissions and ensure data integrity within your organization. Say goodbye to manual sorting and hello to streamlined access management with EasyLife Collaboration.

🎉 We're excited to introduce a powerful new feature in the latest version of EasyLife 365 Mail!

Previously, once a distribution list was deleted in EasyLife 365 Mail, there was no straightforward way to recover it without relying on backup systems.

Now, we've addressed this challenge by adding a robust capability to track deleted distribution lists within EasyLife 365 Mail. This feature ensures that all deleted lists are retained and can be recovered for up to 30 days, regardless of whether they were deleted by a user or by EasyLife. Administrators gain visibility into deleted lists, including the name of the list, the responsible user, and the timestamp of deletion. This enhancement provides a dedicated screen for administrators to monitor deleted distribution lists, offering improved visibility and accountability.

📣 Exciting News: Enhanced Logging Support Coming Soon to EasyLife! 🚀

We are thrilled to announce that we are taking another giant leap towards enhancing your experience with EasyLife! In our continuous efforts to provide you with the most intuitive and efficient tools, we are rolling out an exciting new feature: improved logging capabilities with support for Group Management.

What's Changing?

Our team has been hard at work to enrich EasyLife with robust logging functionalities, ensuring that your interactions with the Group Management area are seamlessly tracked and recorded. With this enhancement, you can expect:

1. Comprehensive Activity Logging: Every action taken within the Group Management section will now be meticulously logged, offering you a detailed overview of changes made, permissions granted, and user interactions.

2. Enhanced Visibility: Gain deeper insights into how groups are managed within EasyLife, empowering you to make informed decisions and maintain better control over your organization's workflows.

3. Streamlined Troubleshooting: Should any issues arise, our improved logging system will facilitate quicker diagnostics and resolution, minimizing downtime and maximizing productivity.

You can learn more about the logging feature here

We are incredibly excited about this upcoming enhancement and the positive impact it will have on your EasyLife experience. Stay tuned for further updates, and thank you for choosing EasyLife as your trusted companion in simplifying your daily tasks.

🎉 We're thrilled to announce the release of the latest version of EasyLife 365 Mail!

Exciting New Features:

1. Enhanced Admin Controls for Distribution Lists:
   • Administrators now have the ability to specify guidelines for configuring outside senders on Distribution Lists. This feature empowers admins to determine whether list owners can configure outside senders and define default settings for new distribution lists during provisioning.

Great news! We've just rolled out a cool update that gives admins like you more say in how your resources show up in the Global Address List (GAL). We're all about making things easy for you, so here's what's new:

Exciting Features:

1. Customize GAL Display:

   • Now, admins can decide how resources appear in the Global Address List. Tailor it to match your organization's style and needs effortlessly.

2. Let Owners Decide Visibility:

   • Admins can hand over the decision of whether a resource should be visible in the GAL directly to the resource owners. It's all about teamwork and letting everyone have a say.

3. Easy-peasy Management:

   • Our user-friendly interface makes it a breeze for admins to tweak GAL settings. No complicated steps – just straightforward customization.

So, what are you waiting for? Dive into your EasyLife Mail admin portal today to check out these new features under privacy settings of your templates.

We are delighted to unveil the Bee-Balm Release, the latest evolution of our flagship software, EasyLife 365 Collaboration! This release is packed with a host of thrilling features and enhancements that promise to elevate your collaborative experience to unprecedented heights.

Key Highlights:​

1. Enhanced Logging and Analytics Integration:

   • Seamlessly link your application insights and log analytics workspace to store EasyLife-related logs in your own tenant.
   • Ideal for compliance reasons, ensuring dedicated analytics workspace for EasyLife events.

2. Comprehensive Group Details in Guest details page:

   • Explore more group details on guest details pages.
   • Gain insights into the membership of security and distribution groups for a holistic view.

3. Effortless Owner Management:

   • Introducing a wizard for replacing owners of guest accounts effortlessly.
   • Streamline the ownership transfer process with a simple and user-friendly interface.

4. Bulk Guest Import with CSV:

   • Import guest accounts in bulk using a CSV directly in the Cockpit.
   • Simplify onboarding and manage guest accounts more efficiently.

5. Multi-Geo Tenant Support:

   • EasyLife now supports multi-geo tenants for Microsoft groups, Microsoft Teams, and SharePoint sites.

Thank you for choosing EasyLife 365 Collaboration.

We are thrilled to announce the latest upgrade to our flagship software, EasyLife 365 Collaboration, codenamed Ivy! This release is packed with exciting features and enhancements that will elevate your collaborative experience to new heights.

Key Highlights:​

1. Upgraded to .NET 8: We have embraced the cutting-edge technology by upgrading to .NET 8, ensuring that EasyLife 365 Collaboration stays ahead in leveraging the latest software innovations from Microsoft. This upgrade guarantees enhanced performance, security, and compatibility.

2. Support for EDU Templates in Microsoft Teams: In response to the evolving needs of educational institutions, EasyLife 365 Collaboration now supports the provisioning of EDU Templates in Microsoft Teams. This feature streamlines collaboration for educational purposes, making it easier for users in the academic sector to create and manage Teams tailored for educational workflows.

3. Advanced Event Tracking for Guest Accounts: We are introducing a robust event tracking system for guest accounts in the backend. Initially supporting SharePoint, and with plans to extend to Microsoft Groups and Teams in future releases, this feature allows you to monitor and export governance activities performed by your users. Say goodbye to the hassle of navigating audit logs; EasyLife 365 Collaboration has you covered for compliance reasons.

4. SharePoint Module Exiting Preview Phase: The eagerly anticipated SharePoint module is now officially out of the preview phase. This signifies a stable and refined integration with SharePoint, providing a seamless collaboration experience within your organization.

At EasyLife, we are committed to continually enhancing your collaboration journey. The Ivy release is a testament to our dedication to providing you with a robust, feature-rich, and future-ready collaboration platform.

We are excited to present EasyMeet 365 for Outlook, an innovative add-in designed to seamlessly integrate meeting polls directly into the Outlook platform. Say goodbye to the complexities of scheduling meetings as EasyMeet 365 streamlines the entire process, allowing you to focus on what truly matters – productive collaboration.

Key Features:

1. Effortless Meeting Polls: Easily create meeting polls directly within your Outlook messages, eliminating the need for time-consuming coordination.

2. Streamlined Scheduling: Identify optimal meeting times intuitively, with EasyMeet 365 handling availability checks for you.

3. Automatic Calendar Blocking: Once the ideal time is found, EasyMeet 365 automatically blocks your calendar, ensuring undivided attention during the scheduled meeting.

4. User-Friendly Interface: Tailored for busy professionals, the EasyMeet 365 Outlook Add-In offers a seamless and efficient scheduling experience.

Why EasyMeet 365 Outlook Add-In?

• Save Time: Cut down on back-and-forth communications and streamline your scheduling process.

• Enhanced Focus: Allow EasyMeet 365 to manage the logistics, enabling you to concentrate on the substance of your meetings without distractions.

• Efficiency at Its Best: Designed with professionals in mind, this add-in redefines efficiency in meeting scheduling.

Take Control of Your Outlook Calendar – Try EasyMeet 365 Today!

Experience the ease of scheduling meetings within Outlook. Connect effortlessly with your colleagues and take charge of your calendar. Improve your productivity – try EasyMeet 365 Outlook Add-In now!

🌐 Visit EasyMeet 365 for Outlook to learn more about EasyMeet 365 the Outlook Add-In! 🌐

We have some exciting news for you!

EasyLife Mail has just launched a new feature that will make your life easier.

You can now automatically assign templates and metadata to your users when you roll out easylife. This means you don't have to manually configure each user's settings, saving you time and hassle. Just choose the templates and metadata you want to use, and easylife will do the rest. You can also customize the templates and metadata for different groups of users, giving you more flexibility and control.

To learn more about this feature, check out our help page. We hope you enjoy this new update and thank you for choosing

We are thrilled to announce the release of EasyLife Codename "Flora," an update that brings a breath of fresh air to your user experience! This release is packed with features aimed at making your administrative tasks more efficient and streamlined.

Here are the exciting highlights:

• 🌐 Guest Management Page Upgrade: Administrators, rejoice! With the new guest management page, you can now easily filter guests by activity date. Identifying guests who haven't logged in for more than 90 days in your tenant is a breeze. Stay in control of your user accounts and ensure your workspace is always up-to-date.

• 🚀 Enhanced Access Review for Private Channels: Managing access just got a major upgrade! The enhanced access review now empowers users to review access for private channels. What's more, if the current reviewer lacks direct permissions on a particular channel within a larger team, they can still review access. EasyLife enables collaboration by allowing users to interact with other private channel owners to complete the access review seamlessly.

• ⏰ Flexible Access Reviews Over Multiple Days: We understand that managing access reviews can sometimes take time. That's why EasyLife "Flora" allows access reviews to run over multiple days if needed. Take the time you require to ensure thorough and accurate reviews without any rush.

We believe these enhancements will not only save you time but also elevate your overall user management experience. Thank you for choosing EasyLife, where efficiency meets simplicity.

We are thrilled to introduce a range of exciting new features that are set to elevate your experience with Morning Glory, making your workflow smoother, safer, and more efficient. These enhancements are carefully designed to simplify your tasks and create a secure working environment for your team. Here's a glimpse of what's new:

• Enhanced Escalation Actions for Templates and Minimum Owner Policies: Take control of resource management like never before. Now, you have the power to automatically delete resources in the event of an escalation. In Teams, you can schedule archiving actions, and for guest accounts, initiate a seamless disablement process.

• Archival Policy: Introducing a new policy to our team! For archived teams, it's essential to have a clear strategy. With our new policy, you can create guidelines for managing archived Teams, deciding when it's time to remove them or if you want to notify someone about it. Keep your workspace organized and clutter-free.

• Deep Linking for Templates: Sharing and creating resources just got a whole lot easier. Simply append the template ID to the create section URL, and you're ready to kickstart the creation process. Say goodbye to searching for the right template – now, you can instantly share links with your colleagues.

• Archiving Read-Only Flag for SharePoint: Admins, you now have more control over SharePoint site access when a Team is archived. By default, users can continue accessing the SharePoint site as usual. However, if you wish to restrict access, you can set the SharePoint site to read-only mode for all team members. It's all about enhancing security and privacy.

• Event Logging: Stay in the loop with our first beta of event logging. Track end-user actions related to governance policies, starting with the guest management module using EasyLife. Admins can export this valuable data for compliance purposes and even specify the retention period, up to 2 years. Stay compliant effortlessly.

EasyLife is committed to continuously improving your experience, and these new features are just the beginning. We're here to make your work life easier, safer, and more efficient. Get started today and embrace the power of Morning Glory!

Explore these exciting updates and enhance your team's productivity. If you have any questions or need assistance with the new features, please reach out to our support team. Your feedback is invaluable as we strive to create the best experience for you.

Thank you for choosing EasyLife. We're excited to take this journey with you!

We are thrilled to announce the release of next version of EasyLife Mail! In this update, we've made significant improvements to elevate your user experience and stay at the forefront of technology.

Key Features:​

🔷 Upgraded to .NET 8 Framework: We've migrated our application to the latest .NET 8 framework, harnessing the power of cutting-edge technology from Microsoft. This upgrade ensures enhanced performance, improved security, and better compatibility with the latest industry standards.

🔷 Fixes and Enhancements: In response to your valuable feedback, we've addressed several issues and implemented fixes to enhance the overall stability and reliability of the application. Your satisfaction is our top priority, and these improvements aim to deliver a seamless and trouble-free experience.

We appreciate your continued support and look forward to providing you with an even more optimized and feature-rich application. Feel free to reach out to us with any feedback or suggestions.

Exciting news! We're delighted to introduce the next version of EasyMeet 365, packed with enhancements that elevate your user experience and keep pace with the latest technology trends.

Key Features:​

🔷 Upgraded to .NET 8 Framework: We've embraced the latest innovations from Microsoft by upgrading to the robust .NET 8 framework. This upgrade brings a slew of performance improvements, security enhancements, and compatibility updates, ensuring that you benefit from the best that technology has to offer.

🔷 Fixes and Enhancements: In response to your valuable feedback, we've addressed several issues and implemented fixes to enhance the overall stability and reliability of the application. Your satisfaction is our top priority, and these improvements aim to deliver a seamless and trouble-free experience.

We appreciate your continued support and are committed to delivering a top-notch user experience. Should you have any questions or feedback, don't hesitate to reach out to us.

We are thrilled to announce that we've broadened the accessibility of our product, and this expansion brings a plethora of extraordinary new capabilities that are sure to enhance your overall experience.

Key Features:​

🔷 Autoheal: EasyLife introduces an innovative auto-heal feature, meticulously designed to simplify your life. This functionality proactively identifies mailboxes that lack designated owners and seamlessly reassigns them to the most suitable candidates based on their previous permissions. For a comprehensive understanding of how this feature operates, please consult our documentation.

🔷 Translations: We're delighted to inform you that EasyLife is now available in multiple languages, including German, Italian, French, Spanish, Dutch, Polish, and Turkish. This enhancement ensures that our platform caters to a global audience, facilitating effortless communication for everyone.

🔷 On-Premise Support: We've implemented the necessary controls that empower you to interact with synchronized entities seamlessly.

Experience these remarkable enhancements today, and be on the lookout for more exciting features on the horizon. EasyLife365 is steadfast in its commitment to simplifying your daily tasks and boosting your productivity. We eagerly anticipate your continued partnership and success with us. Thank you for choosing EasyLife365! 🌟

Introducing EasyLife Mail: Your All-in-One Solution for Streamlined Email Management! 💌​

We are thrilled to unveil EasyLife Mail, a powerful email management platform designed to simplify your email administration tasks and enhance your productivity. With EasyLife Mail, managing distribution lists, shared mailboxes, room mailboxes, and equipment mailboxes has never been easier.

Key Features:​

• 📧 Distribution Lists Management: Seamlessly create, modify, and organize distribution lists to ensure efficient communication within your organization.

• 📬 Shared Mailboxes: Effortlessly manage shared mailboxes, granting access and permissions to your team members without the hassle.

• 🏨 Room Mailboxes: Simplify the booking and management of meeting rooms, ensuring a smooth scheduling experience for your organization.

• 🎚️ Equipment Mailboxes: Efficiently oversee equipment mailboxes for a wide range of resources, improving resource allocation and utilization.

• 🔗 Delegate Admin Activities: Empower your end-users by delegating admin activities, allowing them to assign permissions and manage mailbox access with ease.

• 🔄 Life Cycle Management: EasyLife Mail helps you standardize mailbox creation, implement access reviews, enforce confirmation policies, and establish minimum owner policies to ensure data security and compliance.

• 🌐 Multi-Platform Compatibility: EasyLife Mail seamlessly integrates with Microsoft Teams, Outlook, and the Microsoft 365 interface, offering a unified email management experience across your organization.

Say goodbye to the complexities of email management and embrace the simplicity and efficiency of EasyLife Mail. Our user-friendly interface and robust features will save you time, reduce errors, and improve collaboration within your team.

Ready to experience the EasyLife Mail advantage? Get started today and transform your email management experience.

Make email management a breeze with EasyLife Mail - Your gateway to a more efficient, organized, and productive work environment! 📧🚀

Introducing EasyMeet 365​

EasyMeet 365 is the ultimate solution for hassle-free meeting scheduling. With EasyMeet, you can effortlessly create meeting polls and schedule appointments with your colleagues. No more back-and-forth emails or endless phone calls trying to coordinate everyone's schedules. Simply use EasyMeet to find the best time to meet, and let it do the rest.

Streamlined Scheduling Process​

EasyMeet is a powerful meeting poll tool that streamlines the entire scheduling process. Say goodbye to the tedious task of manually checking everyone's availability. With EasyMeet, you can quickly and easily see when your colleagues are free, and choose a time that works for everyone.

Once you've found the perfect time, EasyMeet will block your calendar for the chosen timeslots, ensuring that no one schedules anything else during that time. This means you can focus on what really matters – the meeting itself.

So, if you're tired of the endless scheduling headaches, give EasyMeet 365 a try. With its user-friendly interface and powerful features, it's the perfect tool for busy professionals who need to schedule meetings quickly and efficiently.

We are thrilled to announce a significant enhancement to our platform that will simplify and expedite your template configuration process. EasyLife's Fields feature can now be managed centrally, eliminating the need to configure them individually for each template. This innovation is set to revolutionize your experience and save you valuable time and effort!

Key Benefits:​

• 🚀 Centralized Fields Management: With this new update, all your fields can now be managed in one centralized location. No longer will you have to configure fields individually within each template. This streamlined approach greatly speeds up your configuration work, making your life even easier.

• 🌐 API Integration for Dropdown Fields: In addition to centralized management, we've introduced the capability to populate dropdown field values using external systems via our APIs. This means you can seamlessly integrate data from external sources into your EasyLife templates, further enhancing your data management capabilities.

What You Need to Know:​

• 🔗 Migration Complete: To make this transition as smooth as possible, we have migrated all fields for all our customers to the centralized storage. This means there is no further action required from your end. Your existing fields are already in the new centralized system and ready to use.

We're committed to continuously improving EasyLife to meet your evolving needs, and we believe this update will significantly enhance your experience and increase your efficiency.

If you have any questions or need assistance with the new Fields feature or API integration, please don't hesitate to reach out to our support team. We're here to help you make the most of EasyLife.

Thank you for choosing EasyLife for your template management needs. We look forward to bringing you more exciting updates and features in the future.

We are excited to announce the latest updates and improvements to our platform. These implementations aim to enhance your experience and streamline various processes. Take a look at what's new:

Archiving Team Feedback Enhancement​

Receive more comprehensive and insightful feedback before archiving a team. Our improved feedback system will provide you with the information you need during the archiving process.

Advanced Naming Conventions for Groups and SharePoint Sites​

Assign office locations and company names to the naming conventions of groups and SharePoint sites.

Enhanced User Management in SharePoint Module​

Effortlessly manage users with increased control. Now, you can easily oversee all members, excluding external users and guest accounts, within the SharePoint module. This ensures a more secure and efficient user management process.

Auto-assign of Groups to the SharePoint site​

There are situations where you want to assign a security Group to one of the default SharePoint Groups during provisioning. With the improved provisioning actions you are able to implement this without hassle.

These implementations are designed to empower you and your team, making your interactions with our platform more seamless and productive. We value your feedback as we continue to refine and expand our services. Stay tuned for more updates!

Introducing Template Assignment Policy for Microsoft Teams, Microsoft Groups, and SharePoint Sites​

Hey there!

We're super excited to bring you a brand new feature that allows you to assign template assignment policies for Microsoft Teams, Microsoft Groups, and SharePoint sites. This awesome addition makes it easy-peasy to guide your users in assigning templates for teams, groups, and sites that haven't been handled by EasyLife before. Get ready for some serious convenience!

Why is this feature awesome?

Check out the cool benefits you'll enjoy:

• Effortless Guidance: Say goodbye to confusion! EasyLife takes care of guiding your users step by step through the template assignment process. No more missing information or incomplete metadata.
• Consistency is Key: With the power to assign template assignment policies, you'll bring a whole new level of consistency to your Microsoft Teams, Microsoft Groups, and SharePoint sites. Keep things organized and boost collaboration and productivity across the board.

Here's how it works:

Follow these simple steps to make the most of this feature:

• Create a Policy Bundle: Start by creating a policy bundle that includes your desired template assignment policy. This will be your go-to tool for guiding users during the assignment process.

• Assign the Policy Bundle: Head over to the "Manage" section in the cockpit and assign the policy bundle to the relevant resource(s). EasyLife will then kick into action, making sure everything runs smoothly.

• Notification and Template Selection: Once the policy bundle is assigned, EasyLife will send a quick notification to the owners of the teams, groups, or sites. They'll be prompted to select an appropriate template for their resource.

• Guided Wizard: Users will be taken through a user-friendly wizard that walks them through selecting the template. They'll be asked to input all the necessary metadata and fill in any missing information. It's a breeze!

With the new template assignment policy feature for Microsoft Teams, Microsoft Groups, and SharePoint sites, EasyLife is your go-to solution for managing and guiding users through the template assignment process. Boost collaboration, maintain consistency, and skyrocket productivity across your organization.

If you need more details or have any questions, check out our documentation or give our support team a shout.

We're thrilled to have you on board with EasyLife!

We are thrilled to announce the latest version of our app, EasyLife 365 App codename Jasmine. This release comes with a host of exciting new features and improvements that will take your experience to the next level. We would like to highlight some of the key features of this release:

Sensitivity Label Support: We have added Sensitivity Label support for Microsoft 365 Groups and SharePoint sites. With the option to enable Sensitivity Labels on each template, administrators can now classify and protect sensitive information with ease.

Provisioning Custom Templates: We have introduced the ability to provision custom templates using the PnP Template XML in the Provisioning Actions. Admins can generate a PnP Template XML or upload a custom PnP Template to EasyLife, providing greater flexibility in customizing workflows.

Access Review for Private Channels: We have also introduced the ability to perform access reviews for private channels. To facilitate this, we have implemented a new policy to ensure that Team owners automatically become private channel owners in their team. We believe that transparency in access to owned resources is essential for proper access review.

We are confident that these new features will significantly enhance your productivity and make your experience with EasyLife 365 more enjoyable. We encourage you to upgrade to the latest version of EasyLife 365 App, codename Jasmine, to take advantage of these new capabilities. As always, if you have any questions or feedback, please do not hesitate to reach out to us.

Thank you for choosing EasyLife 365!

Attention EasyLife 365 users!

We're excited to announce the latest update to our software, codenamed Acropolys! With this new update, you'll be able to enjoy the following features:

SharePoint provisioning: We've added new capabilities to configure library permissions, logos, navigation, and site quota directly from within EasyLife 365. This will help you save time and streamline your workflows, making it easier than ever to manage your SharePoint environment.

Approvals for SharePoint Templates: You can now easily manage approvals for SharePoint Templates directly within EasyLife 365. This feature will help you ensure that the right people have access to the right templates at the right time, improving your overall document management process.

Improved User Feedback: We've made it easier for you to understand why certain resources can't be provisioned by providing more detailed feedback. You'll now receive clear and concise messages when there's an issue, helping you to quickly identify and resolve any problems.

We believe that these new features will help make your experience with EasyLife 365 even better, and we can't wait for you to try them out. Thank you for choosing EasyLife 365 as your governance solution, and we look forward to your continued feedback and support.

We are thrilled to announce the launch of our new SharePoint Module! With the help of policies and templates, you can now easily manage the lifecycle of your Communication and Team sites using EasyLife 365.

With EasyLife 365, you can now manage your SharePoint sites with the same governance capabilities as our Groups and Teams. Take advantage of the following policies to manage your SharePoint sites: Owners policy, Confirmation policy, Expiration policy, and Access review policy.

In addition, you can create templates for your Team and Communication sites, just like you can for other resources. Visit our Doc page and follow our learning guide.

Finally, you can also specify provisioning actions for new SharePoint sites during creation. Visit our SharePoint section to learn more about provisioning actions and how to implement them to learn more about it.

We hope that you find the new SharePoint Module helpful for managing your Communication/Team sites. At EasyLife 365, we're committed to continuously improving our product and services. If you have any feedback or suggestions on how we can make the SharePoint Module or any other aspect of EasyLife 365 better, please don't hesitate to let us know. We value your feedback and appreciate your support.

Onboarding process​

With primula, the onboarding process has become way simpler. Since most permissions have become the same, we merged the API app into the EasyLife365 app. On your first visit to the cockpit site, you will be asked to grant all permissions for the Cockpit app. Once you have done that, you can enable EasyLife365 for your users. Go to Settings -> Permissions and give your consent also for the app. Wait for the permission verification to turn green, and you are set to go.

Important!​

For customers who already consented to all necessary permission, we plan to disable the EasyLife365 API on mid of march. You can safely delete the EasyLife365 API from your enterprise applications as soon as we have done that.

Progressive notifications​

Have you ever experienced users not reacting on Teams notifications, but as soon as they get an email, they will take care of the issue? With Progressive notifications enabled, your users will get the first notification still in Teams, as they used to. Every subsequent notification will be sent by mail. To enable this setting go to Settings -> Notifications.

SharePoint sharing settings​

Every SharePoint site we create follows the rules for external sharing you set in the SharePoint administration center (tenant settings). Now you can set this configuration on a template level. To do s, choose a Group/Team template and go to Privacy -> SharePoint sharing settings, where you can restrict access to external users. Remember that you can't set higher permissions as defined in your Tenant settings; if you do so, they won't apply.

EasyLife App​

You might already know our access review policy. Still, with this update, your users can trigger an access review by going to the Team tab in a Group or a Team. In the first step of the access review, you can still set the owners. In the second(and last) step of the access review, you will see everybody who has access through sharing links, e.g., a file shared through a sharing link. Try it out; remember, your feedback is always valuable.

Preview​

We are close to finishing up our SharePoint site governance. We still need to fix some issues and improve some aspects but expect it to be ready in not too long.

EasyLife 365 Cockpit​

In this release we consolidated our provisioning actions, improved their usability and fixed bugs which with your help we were able to identify.

We also added a new escalation action. You are now able to remove all members of a Team in case of an escalation. Use it but with caution.

Preview​

We started to lay the basic ground to be able to integrate SharePoint and Teams sites. Stay up to date to see the evolution of this feature. It shouldn't take too long and we'll be taking another big load from your back.

EasyLife App​

To make it easier for your user to choose between guest and collaboration templates we switched to a different layout.

EasyLife 365 Cockpit​

Using provisioning actions you can now customize your Teams templates further! Decide what resources are created in which manner and how the end user sees them. Configure these assets during the Teams creation:

• Default OneNote notebook with Sections
• Planner Plan with buckets and priorities
• SharePoint libraries and site security settings
• Associate the SharePoint site to a Hub or apply site designs
• Copy a folder structure to your SharePoint library or copy the contents from a Template Team
• Provision standard channels with configurable tabs, private channels, and shared channels

In the manage section of the cockpit you can now export all groups and guests of the current view. Really helpfull if you need to use Excel to extract some additional information 😉 Further you can also filter between enabled and disabled accounts in the guest account manage section.

EasyLife App​

Inviting a guest through EasyLife 365 is easy, but adding him to a group might be difficult if there are too many groups to choose from. We added a search utility in the inviting wizard and excluded groups who are not allowed to have guests from the selection. From now on, guest accounts are no longer added to private channels during the provisioning of a Team. We also fixed a bug that occurs during group creation if you use special characters in the mail nickname.

Preview​

We are currently working on the provisioning action module that will integrate the current version of the EasyLife 365 Addon into the core product. You can expect a first preview version in a couple of weeks.

EasyLife App​

In this version we focused on fixing issues and improving the usability of the current application. These are the points we focused on:

• Guest accounts are shown asap in the member section of a team
• Domain names blocked by Microsoft365 are now considered when inviting guest accounts
• Members of a Group/Team can't see group details if they are not an owner

EasyLife 365 Cockpit​

To give you a better overview of what happens in the manage section you can see what action is beeing triggered in case of an escalation.

You can now also hide your custom fields when creating templates.

This version of EasyLife365 allows you to bind your approval workflows with a webhook. It will enable you to track all steps taken during the workflow.

EasyLife 365 Cockpit​

Added​

• Choose the language in which guest invitations are sent (defaults to tenant language). Configure it under Settings -> Guests -> Invitation mail language
• Decide if members are subscribed to calendar events for Groups / Teams Configure it when creating a template under Settings -> Disable subscriptions to calendar events

Fixed​

• All dropdowns in forms are now correctly sorted alphabetically
• Owners of guest accounts can now properly be removed

EasyLife 365 Cockpit​

Added​

• You can find the template id in the template detail
• You can find the policy id in the policy detail

Fixed​

• Approval timeline is shown correctly
• Validation for text length

EasyLife App​

Added​

• Translations for approvals in German and Spanish
• Improved user experience for approval workflows

Fixed​

• Policies are handled correctly for archived teams
• Fields "costcenter" and "division" are saved correctly

EasyLife App​

Changed​

• User experience improvement when creating a resource with an approval workflow

EasyLife 365 Cockpit​

Added​

• approval workflows are cleaned up by EasyLife365 if older than 90 days
• approval workflows can be enabled/disabled by you
• backup procedure for approval workflows

Approvals have landed! That's right, you can configure approval templates that define up to three stages of approval. Each stage must be completed before EasyLife provisions a resource.

EasyLife will ask users for a reason when requesting a resource that requires approval.

EasyLife 365 Cockpit​

Added​

• You can configure approval templates in the templates section of the cockpit.
• You can link approval templates to any existing template

EasyLife App​

Added​

• Users can request resources that require approval
• Users approve or deny requests for resources that require their approval
• New notifications inform users about pending reuqests for approval

EasyLife 365 Cockpit​

Changed​

This version of EasyLife introduces the priority field for templates. You can use the priority for sorting. Every template has a priority of 100 in the default configuration. The higher the number, the higher it will appear in the user's "Create" view. Not setting any priorities will order your templates alphabetically, as they used to.

EasyLife App​

To improve the the user experience we improved the performance of different recurring operations

• token caching for long-running operations
• enhance calls with reduced select parameter

Fixed​

• hotfix for old settings retrieval

EasyLife 365 Cockpit​

Changed​

• Restrict guest account management to specific users: EasyLife admins can control which users can use the guest account management features in the EasyLife 365 App.
• Custom datasource for metadata dropdown fields: EasyLife can now fetch data for your dropdown fields from an external web service. A new checkbox in the data collection section of the template allows you to specify the url of the web service that exposes your data.

Fixed​

• We adapted the size of headers in some forms for better alignment

We introduced buttons for policy actions with the guest account management module. This update brings the same feature to group-based resources. Owners can now take action directly in the EasyLife 365 App. The available action buttons depend on the escalation actions set in the assigned policies.

EasyLife App​

Changed​

• Users can now add new guest accounts to a group or team right in the create wizard.
• The owner of a guest account can remove other owners during invitation or in the detail view of a guest account.
• The owner of a team can archive/unarchive the team from the details view in the EasyLife 365 App.
• Escalation actions are now available as buttons for group items.
  • Teams can be archived if the associated policy uses Archive as escalation action
  • Groups/Teams can be deleted if the associated policy uses Delete as escalation action
  • Guest accounts can be removed with one click if the access review policy uses Remove Guest Accounts as escalation action

EasyLife App​

Changed​

• The EasyLife 365 teams app is now available through the Microsoft Teams store.
• A personal message can be added to the invitation of new guest accounts.

EasyLife 365 Cockpit​

Changed​

• We have improved scrolling and paging in the Manage section for both, guest accounts and groups.
• You can now filter items by Id in the Manage section.

Mówisz po polsku? Spreek je Nederlands? Sen Türkçe konuşmayı biliyor musun? The EasyLife 365 App and notifications have been translated into Polish, Dutch, and Turkish!

EasyLife App​

Changed​

• Switch between pages will scroll to the beginning of the page to improve the user experience
• When filtering archived Teams in the overview, information is retrieved on-the-fly
• Improved loading of archived teams in the overview

Fixed​

• The infinite scroll of all Guest accounts is no longer returning duplicate data

EasyLife 365 Cockpit​

Changed​

• The manage section displays tooltips for the different options and policies
• Some minor changes to improve consistency

Fixed​

• The option "None" couldn't be selected as guest policy
• Secondary owners wouldn't be updated using the managed Guests masks

EasyLife 365 Collaboration Engines​

Changed​

• Once an account has been disabled, all other policies won't be triggered
• If sending out an invitation, the invitation policy will trigger other policies once an invitation is compliant. This rule does not apply to the default policy that still allows the cleanup of Guest accounts.

Fixed​

• The ampersands character was incorrectly displayed in some notification emails
• Some notification emails were missing information

Thanks to our early adopters we have been able to refine the new guest account management feature. Today's release includes all the latest updates and some bug fixes.

EasyLife 365 Cockpit​

Changed​

• Admins can now specify whether users are allowed to extend disabled and inactive accounts
• A new setting can be used to control whether users can delete or disable guest accounts without template. You can find this in the Cockpit under Settings, Guests
• Escalation actions defined in guest account policies will now show up as buttons in the EasyLife 365 App

EasyLife App​

Changed​

• On Ownership transfers and template assignments, we are showing the already assigned owners as the default option
• We aligned the way owners can be assigned on all modules
• New buttons on the incompliant policy tile allow users to act directly from within the app. For example, inactive guest accounts can be deleted by the user if the escalation action was set to delete in the assigned policy. This feature was implemented for Guest Account Management first but we will integrate it for Groups Management in the next release.
• Users can now re-send invitations to guests if they didn't accept the invite within the configured amount of days and the invitation policy became incompliant

Over the summer months we changed our internal release process, one flower name can now lead to multiple code releases, hence Rose v2.

EasyLife 365 Collaboration Engines​

Added​

That's right, we have two engines now. This release introduces guest account management and this feature comes with its own engine.

• Added guest account management features
• Added guest account engine

EasyLife 365 Cockpit​

Added​

• Added guest account templates
• Added guest account policies
• Added guest accounts to the manage feature
• Added settings controls related to guest account management and the guest account engine

EasyLife App​

Added​

• Added Guests tab in the app
• Added guest account templates to the Create wizard

Fixed​

• Fixed some bugs

We spent most of summer working on the next big thing for EasyLife 365. Guest account management. Today we are thrilled to announce that we have finalized the code and published it to both, Insider and Production deployments. The guest account management feature is currently in private preview, be sure to hit that contact button if you want to give it a spin!

EasyLife 365 Cockpit​

Added​

• Added new B2B module to the EasyLife 365 Cockpit
• Show configuration options for B2B templates and policies
• Implemented first policy templates with first policy rules
• Added a dedicated manage section for B2B accounts to allow admins to manage their B2B accounts using the EasyLife 365 Cockpit

EasyLife App​

• Implemented first version of the new My Accounts overview with search capabilities
• Users can now invite Guest Accounts through EasyLife
• Implemented first version of Take ownership workflow
• Implemented first version of Transfer ownership workflow
• Added modification, removal, disable/enable account capabilities for Entra ID guest accounts to the EasyLife 365 App
• User can see guest account details through the app

Fixed​

• We have fixed a bug that caused the default language for templates to be shown only in Microsoft Edge.

EasyLife App & Cockpit​

Changed​

• We updated the authentication flow for the EasyLife App on mobile devices, we can now leverage the SSO capabilities of the Teams app.

Fixed​

• We fixed a bug where the provisioning add-on would not pick all settings correctly for SharePoint templates.

EasyLife App​

Changed​

• Added single-sign-on to mobile app
• updated EasyLife Icons

Fixed​

• Default policy is now applied when a new Group gets created
• typos in german translation

EasyLife App & Cockpit​

Changed​

• This version enhances our caching capabilities for the EasyLife App and Cockpit. This allows us to cache more data locally which makes the applications much faster.

• We have implemented enhanced compression techniques to reduce the size of information sent over the wire when accessing EasyLife resources.

• The Onboarding section moved from the top menu in the cockpit to a new tab under Settings. And we renamed it to Permissions to make it easier to find.

• We have added an additional field called Helpbox to the edit section of custom metadata fields. Users will see the helpbox when clicking the ℹ button next to a custom data field.

EasyLife 365 Collaboration Engine​

Changed​

• We have improved the retry logic and overall resilience when calling webhooks

Fixed​

• We fixed a bug that prevented Viva Engage groups with descriptions longer than 150 characters from being created
• And we fixed another bug where disabled templates would be displayed incorrectly in the manage section of the cockpit

EasyLife App & Cockpit​

Added​

• Notifications can now be sent to users via Teams. This feature is enabled by default for all new customers, existing customers can enable it in the notifications settings of the EasyLife 365 Cockpit.

• If the feature is enabled owners will receive notifications in teams.

Changed​

• Permissions for the App and the Cockpit changed. Please grant permissions through the onboarding section in the cockpit.

EasyLife 365 Collaboration Engine​

Added​

• The engine can now send notifications to Teams users via the EasyLife App

Announcements​

• With this version we removed mail webhooks due to the lack of usage from our customers.

Cockpit and App​

Changed​

• We've implemented content security policy headers for the EasyLife 365 Apps to increase the client-side security of our applications.

Fixed​

• People search had issues with special characters.
• Teams that have been archived by EasyLife would not only show up in the user interface 24 hours after the archival. Archived Teams show up immediately now.

EasyLife App​

Changed​

• We changed the sorting of items in the My Stuff section of the EasyLife 365 App. Until now, items were sorted based on last-modified date which was not always intuitive. From now on, items are sorted alphabetically by DisplayName.

Engine​

Added​

• We are introducing a unique RequestId that admins and developers can use to track the resource creation process.

Changed​

• This release massively improves the performance of engine scans for tenants with many groups.

Cockpit​

Added​

• You can now configure custom branding for notification emails sent to your users
• You can customize the banner image on top and the logo in the footer as well as insert a link and contact information in the footer
• The policies are now sorted alphabetically instead of by creation date

Fixed​

• Fixed an issue where the manage app in the cockpit would show inconsistent check marks for archived teams
• Fixed an issue where changing some tenant settings would overwrite yammer settings in the cockpit
• Cockpit no longer fails on an re-authentication attempt after an explicit sign-out operation
• Cockpit did not always show the delete option for templates
• The EasyLife App was incorrectly blocking authentication attempts when a user tried to open a Team from an EasyLife mail notification

Engine​

Added​

• The engine supports sending email notifications with customer branding

Engine​

Added​

Send notification emails using shared mailboxes

• Customers can configure EasyLife to send notification emails using a shared mailbox in Exchange Online instead of using our SendGrid account
• Users receive email notification from an internal address

The engine can now be configured to take the mailbox regional configuration of the user into account when sending notification emails

:::

Make sure to go through the onboarding process for the EasyLife 365 API again to update the permissions.

:::

Updated required permissions

• Added Mail.Send and MailboxSettings.Read
• Changed Sites.ReadWrite.All to Sites.Read.All

Cockpit and App​

Added​

To make the app and cockpit even snazzier, we moved both applications to Azure static Web Apps

Fixed​

• It was possible to select guest accounts settings for Viva Engage templates even if these are not supported

Cockpit and App​

Changed​

• Improved People search behavior and timeouts
• Improved Group Search behavior and timeouts
• We've added 404 pages
• UniqueKeys are no longer case sensitive

Fixed​

• Fixed a bug in the manage feature where the search box would lose focus when typing
• Fixed a bug in the manage feature where the ampersand character (&) was incorrectly handled
• Fixed Console.log outputs
• Some unique keys could not be deleted from the cockpit
• Webhook URL in the templates section was saved but not shown to user in the cockpit after reload of the page
• Access review allowed to modify membership in dynamic groups
• Images for success and failure where too big

Engine​

Changed​

• Improved channel provisioning functionality and performance of the EasyLife engine
• Improved handling of unique keys with a better naming collision if your unique keys got out of sync
• Improved Metadata application resiliency during creation
• Increased Tenant scan threshold
• Better exception handling when interacting with the Graph API
• Teams templates support emoji in names

Fixed​

• Fixed a bug where the wiki tab was not removed when a channel provisioning failed
• Fixed a bug where private channel provisioning would fail when guest account was added to a Team
• Notifications should not be sent to invalid email addresses
• Fixed a conflict with Azure key vault if a key was deleted

Add-ons 🚀​

• You can provision tabs in Teams! The add-on supports tabs for SharePoint Libraries, Word, PowerPoint, PDF, Excel, and the new Channel Calendar
• Provisioning template selection can now be filtered by EasyLife Template ID and Metadata

Cockpit and App​

Added​

• Optimized traffic image rendering
• People Search is now improved allowing you to perform a full-text search on names

Engine​

Added​

• Improved handling of unique keys with a better naming collision if your unique keys got out of sync
• Team templates support emoji
• Teams channels support the autofavoritechannel option so you can choose to automatically show a channel in everyone’s channel list
• EasyLife natively supports Microsoft Teams Templates

Fixed​

• Group creation failed for groups with special characters

Addons​

• You can now synchronize the folder structure of a SharePoint library from a template group when provisioning new resources

Announcements​

• The support for custom SendGrid accounts is deprecated and will be replaced with alternatives in an upcoming version.

Cockpit​

Added​

• We have implemented a new feature for group management in the EasyLife 365 Cockpit. Admins can now easily apply templates and policies to existing groups
• Admins can now manage metadata in our enhanced module
• Admins can now disable the editing of metadata fields in the details mask of EasyLife while requesting input during the resource creation

App and Cockpit​

• Users are redirected to the EasyLife 365 Apps when clicking on the Office 365 toolbar
• We improved the templates for the notification e-mails, images are now served from our CDN

Added​

• Faster loading times in the Teams app due to improved caching
• Admins can now specify the default fallback e-mail language for a tenant

Fixed​

• Group creation failed when a Group in some situations when the member count reached 20 users

This release is all about performance improvements! We spent the last two weeks making EasyLife 365 faster.

Cockpit & App​

• Application performance improvements
• Authentication handles multiple accounts

Engine​

• Provisioning performance improvements
• Stabilization of Viva Engage Group provisioning requests

Cockpit​

Added​

• Default policy is tagged in the policy overview
• Version control available for settings, templates, unique keys, policies
• Access review: possibility to clear guest accounts if no action happens
• Viva Engage provisioning: admins can create Viva Engage templates in EasyLife with basic details, privacy options, policy options, provisioning options

Changed​

• Module overview reorganized to reflect Microsoft 365 Groups with SharePoint, Viva Engage, and Teams

Clients​

Changed​

• Implemented MSAL 2.0 authentication and authorization code grant with PKCE (https://oauth.net/2/pkce/) for a cookie-less authentication
• Added authentication information of logged in user with ability to logout in web apps
• Improved lookup performance of the mail nickname check in the Wizard

Engine​

Changed​

• Policies are cleared when Groups are being archived or deleted

Fixed​

• All dynamic generated groups were public. Now dynamic groups are private by default.
• Notification: Group creation mail in German was not picked correctly
• Notification: Navigation links were not mapped properly

Added​

• Added SharePoint Folder Provisioning to the XI.EasyLife.Addons.Provisioning
• Added Multi-Teamstabs assignment to the XI.EasyLife.Addons.Provisioning
• Added Onenote Provisioning to the XI.EasyLife.Addons.Provisioning
• Implemented Webhook trigger for the no owner policies
• Improved Language handling in the EasyLife App

Changed​

• Removed the default button on the policy overview mask. Default policies must be marked from the edit mask

Added​

• Added Dynamic Group Support
• Choose the default privacy policy in the Wizard
• Improved Loading time for MyStuff
• Introducing new Planner Addon
• Improved mobile navigation experience in EasyLife 365
• Introduced better resiliency

Added​

• Provisioned EasyLife Insider Build for all interested customers
• Added Storage Account Backup Procedure for all tenant settings and templates
• Implemented Custom SendGrid instance configuration
• Implement your custom Key Vault for EasyLife 365 settings
• Added French Version of EasyLife

Changed​

• Moved 1.0 endpoints to 1